Financial and Payroll Assistant (TERM 1 Year)

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity:

The Centre for Criminology & Sociolegal Studies (CrimSL) is a research and teaching unit whose faculty and students study crime, order and security from a variety of disciplinary perspectives and theoretical approaches. We offer an undergraduate program as well as graduate programs for masters and doctoral students, providing a solid foundation for understanding aspects of crime, justice and the processes of social order and disorder. With various backgrounds in sociology, history, law, psychology, philosophy and political science, our faculty are engaged in Canadian and international criminological research.

The Financial and Payroll Assistant reports directly to the Centre Manager, providing a wide variety of payroll and financial administrative support to the Centre for Criminology and Sociolegal Studies.

Your responsibilities will include:

• Applying the generally accepted accounting principles to financial tasks
• Monitoring department budget to ensure expenditures remain within budgeted allocations
• Checking that proper approvals are obtained prior to processing transactions
• Following-up on outstanding accounts receivable tasks to ensure timely completion
• Processing expense reimbursements
• Maintaining a digital filing system
• Maintaining digital attendance records
• Keeping well-informed on changes to policies, procedures, collective agreements, and applicable legislated requirements
• Processing payroll
• Reconciling accounts
• Identifying and resolving individual financial discrepancies
• Generating standard financial reports
• Formatting data collected for reports
• Verifying that supporting documentation is attached to financial records before processing in FIS
• Analyzing and recommending improvements to financial processes and procedures

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum three years of recent and related financial and payroll experience in a educational institution and/or academic units. 
• Experience processing and reconciling financial, accounts payable and receivable, and payroll records.
• Experience processing payroll and maintaining confidential records.
• Experience preparing standard financial reports, reconciling accounts, and maintaining financial files.
• Experience processing expense reimbursements.
• Experience updating and maintaining databases.
• Thorough knowledge of the University's financial guidelines or other similar guidelines.
• Experience with interpreting and applying guidelines and procedures.
• Advanced working knowledge of Microsoft Office including Word, Excel, Access, Outlook, Teams and Sharepoint.
• Advanced skills with SAP based systems (FIS & HRIS)
• Demonstrated flexibility and ability to learn new software applications
• Experience using Adobe and digitally annotating files
• Excellent organizational skills: ability to maintain accurate records and information systems; experience maintaining digital financial files
• Strong attention to details; demonstrated ability to identify and correct problems
• Excellent verbal and written communication skills.
• Excellent customer service skills.

Assets(Nonessential):

• Working knowledge of UofT’s Financial Information System FIS, CONCUR Reimbursement, HRIS and uSource systems

To be successful in this role you will be:

• Accountable
• Diligent
• Efficient
• Multi-tasker
• Organized
• Responsible

NOTE: This position is a term 1 year opportinity with a possibility renewal. 

This role may be eligible for an Alternative Work Arrangement in accordance with the University of Toronto’s Alternative Work Arrangements Guideline .

Closing Date: 10/07/2026, 11:59PM ET
Employee Group: USW 
Appointment Type : Budget - Term 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $70,633 with an annual step progression to a maximum of $90,329. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Finance/Budget/Planning/Audit
Divisional HR Office Email: View email address on jobs.utoronto.ca

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.