RQ00504 - Project Control Officer - Senior

Must haves:
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• College diploma or university degree in a related field.
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• 3 – 5 years of experience in providing project coordination services and managing small projects in an IT Organization.
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• Demonstrated knowledge of project cost accounting principles and practices and managing project budgets.
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• Excellent Communication skills both verbal and written, and strong stakeholder engagement skills 
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• Demonstrated ability to work well with various groups of internal and external clients within business units while demonstrating customer service
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• Solid organizational skills, including multitasking, collaboration and time\-management while demonstrating attention to detail
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• Experience with MS Office including MS Teams document repository and Excel 
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  Responsibilities:
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  • Develop, draft and manage project management artifacts, such as agendas, presentations, minutes, project charters, project logs (action, issue, risk, and decision), integrated project plans, lessons learned and project close out documents.
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  • Follow\-up on team member commitments and proactively identify and track risks and issues.
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  • Prepare, submit and track technical requests for change (RFCs) and monitor\/report on their execution to support project delivery 
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  • Issue project change requests (PCRs) as applicable in response to changes in scope, schedule, budget
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  • Helps the PM\/Sr. PM manage scope, timeline, and costs, and takes appropriate action when needed, to achieve project objectives in accordance with business needs\/expectations.
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  • Helps the PM\/Sr. PM create detailed project plans by identifying and engaging required subject matter experts.
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  • Manages the project onboarding and offboarding processes and grants vendor access to the appropriate tools when needed.
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  • Liaise with the PM\/Sr. PM and vendor contacts to validate vendor invoicing for the project.
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  • Keeps team members appropriately informed and ensures project resources and tools are readily available.
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  • Leads\/controls meetings and keeps discussions on track to accomplish goals.
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  • Acts as backup to a project manager or manages some work packages.
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  • Builds strong relationships with internal clients and external stakeholders.
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  • Supports team and team members to achieve success.
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  • Suggests strategies\/means of improving performance of the projects to the Project or Senior Project manager for consideration\/approval.
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  • Enables and encourages people; ability to gain respect and trust.
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  • Builds strong team spirit based on trust and focus on common goals.
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  • Focuses on improving healthcare delivery in the province through positivity and being engaged.
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  • Participates in continuous learning in the relevant professional area(s) and leverages acquired knowledge to improve project delivery in the organization.
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  • Makes decisions that have a moderate impact on the program and related programs.
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    General Skills: 
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    • Experience collaborating with various groups to gather updates and maintaining project budgeting, progress reporting, action items, risk management updates, etc.
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    • Experience working alongside project managers to provide updates, escalate where required, identify risks, and lead project document deliverables
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    • Demonstrated experience working in a professional environment supporting multiple project managers and critical projects.
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    • Experience developing project status reports and maintaining and monitoring status reporting logs
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    • Experience scheduling meetings
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    • Experience monitoring project document repository and ensuring all documents are reviewed and maintained in the repository
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      Desired Skills:
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      • Demonstrated excellent project management software skills and experience e.g. MS Project, Planview, etc.
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      • Understanding of basic Project Management concepts (e.g. project goals, risk, scope, participant roles, planning, cost and quality management)
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      • Experience in procurement process and vendor management is an asset. <\/span>
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      • Knowledge\/expertise of current technology trends is an asset. <\/span>
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        Requirements <\/h3>

        Required Experience \/ Evaluation Criteria:
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        • Demonstrated experience as a Project Control Officer in an IT Organization. 20 Points
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        • Previous work experience supporting multiple projects concurrently .10 <\/span> Points <\/span>
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        • Strong communication skills: verbal, written, active listening, conflict resolution and stress tolerance. 20<\/span> Points <\/span>
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        • Experience with budgeting and financial management. 10 <\/span> Points <\/span>
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        • Demonstrated experience with project management software such as MS Project, MS Office, etc.. 10<\/span> Points <\/span>
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        • Skilled in creating, tracking and maintaining project documentation and reporting; detail oriented.15<\/span> Points <\/span>
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        • Experience working with internal clients and business units within an IT environment. 15<\/span> Points <\/span>
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          Deliverables Include:
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          • Create clear content for artifacts, prepare project charters\/plans, elicit information from subject matter experts, and lead meetings.
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          • Organize, lead\/control meetings and keep discussion on track and accomplish goals.
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          • Create detailed work streams, manage project scope, timeline, and costs to achieve project objectives in accordance with business needs\/expectations.
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          • Review Budget 
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            Must Haves: <\/span>
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            • 3 – 5 years of experience in providing project coordination services and managing small projects in an IT Organization. <\/span>
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            • 3 – 5 years Demonstrated knowledge of project cost accounting principles and practices and managing project budgets. <\/span>
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            • 3 – 5 years Excellent Communication skills both verbal and written, and strong stakeholder engagement skills <\/span>
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            • 3 – 5 years Demonstrated ability to work well with various groups of internal and external clients within business units while demonstrating customer service <\/span>
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            • 3 – 5 years Solid organizational skills, including multitasking, collaboration and time\-management while demonstrating attention to detail <\/span>
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            • 3 – 5 years Experience with MS Office including MS Teams document repository and Excel <\/span><\/span>
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              <\/body>
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