Student Services Advisor

Job Responsibility:

Founded in 1962, Bayview Glen is an independent, co-educational university preparatory day school with more than 1100 students from Preschool through to Grade 12. Our school thrives on two closely connected campuses in the heart of Toronto and offers a truly transformative educational experience, intentionally creating a welcoming, vibrantly diverse community, guided by inspiring teachers and fueled by a forward-looking curriculum. Bayview Glen is a member of the CIS Ontario, CAIS, NAIS and Round Square organizations.

We're looking for a full-time Student Services Advisor to join our team. Reporting to the Head of Upper School, you'll be providing a wide range of support to the Upper School student population, guiding them through their high school experience. You'll be a key administrative support to the University Counselling Services and the Teaching and Learning Departments and responsible to oversee and coordinate the creation and maintenance of student records, ensuring the highest level of accuracy and compliance with the Ministry of Education, post-secondary institutions and Bayview Glen policies and processes.

We value inclusivity, fairness, and equal opportunity, ensuring every voice is heard. Integrity is our foundation, and we believe in transparent, respectful interactions. Adaptability and innovation are key as we embrace change and creative thinking to enhance our programme. If you're ready to inspire, learn and innovate, we invite you to apply and be a part of our dynamic educational community!

What You'll Be Doing:

· Ensuring that all student information is recorded in individual student files and Ontario Student Records (OSR) policy documents are accurate and up-to-date;

· Managing data entry of all student course information and academic records in the School's database;

· Ensuring paperwork is completed and accurate for Prerequisite Course Exemptions and Compulsory Credit Substitutions;

· Assisting with the submission of provincial government reporting;

· Preparing current student transcripts and/or credit summaries and alumni transcripts as requested;

· Overseeing report card process, assisting school administrative assistants to complete the process as necessary;

· Assessing, monitoring and verifying graduation and BVG Diploma requirements are met by each Upper School student, including compulsory credits, prerequisite courses verification and community service hours in consultation with the Head of Upper School and the Director of University Counselling;

· Overseeing the completion and entry of course selection requests, including changes to course selections, and reviewing credit and prerequisite requirements of submissions;

· Implementing course change forms and update timetables;

· Advising students regarding outside credits and tracking and recording external credits once completed;

· Tracking Grade 12 post-secondary applications from start to finish, including updates to OUAC and OCAS database, monitoring conditions as outlined in acceptance letters and scholarship offers, etc.

· Overseeing the Community Service Program;

· Overseeing the School's Advanced Placement (AP) programme including registration, ensuring AP Classrooms are setup, exam ordering, and exam organization;

· Co-ordinating and liaising with AP College Board as needed to ensure smooth facilitation of programme at Bayview Glen.

What You'll Need:

· Post-Secondary diploma/degree in administration, counselling or education;

· A minimum of two years of relevant experience with student services;

· A demonstrated understanding of the social-emotional development of teenagers coupled with an understanding and interest in the role post-secondary and career planning plays in the lives of students;

· Proficiency in standard desktop software (MS Office) and specialized student databases;

· Knowledge of general administrative practices and standards and specific administrative policies and procedures of the School;

· Ability to prioritize tasks in a fast-paced environment while demonstrating problem solving, initiative, creativity and adaptability;

· A continuous improvement mindset with a willingness to help develop and enhance existing policies and procedures;

· Strong interpersonal and communication skills to respond appropriately to requests for information from students, parents and other stakeholders and to build effective relationships with the student and parent populations;

· Strong attention to detail with an ability to work collaboratively with all School departments to maintain current and accurate student records, ensuring students graduate with specified diploma requirements.

Here's What We Offer:

· A competitive salary

· A generous group benefit and RRSP plan

· A collegial work environment where employees have fun together

· A welcoming, vibrantly multicultural community

· Meaningful work in an educational environment with future leaders of tomorrow

· Professional development opportunities

· Lunches and parking provided

· Summer Hours

We invite all qualified candidates to submit a cover letter and resume by no later than June 10th, 2024 .

At Bayview Glen we are committed to fostering an inclusive, accessible environment, where all members of our school community feel valued, respected, and supported. We encourage qualified applications from the diverse communities in which we live and serve and who may contribute to the further diversification of perspectives and ideas. We will accommodate needs under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Please contact our Human Resources Department for assistance if required.

As a condition of employment, successful candidates will need to provide a current vulnerable sector screening from the police jurisdiction in which they reside prior to commencing employment.

We would like to thank all applicants in advance for your interest; however only those candidates invited for an interview will be contacted.

For further information, please visit us online at

Job Types: Full-time, Permanent

Benefits:

• Casual dress
• Company events
• Disability insurance
• Discounted or free food
• Employee assistance program
• Life insurance
• On-site childcare
• On-site gym
• On-site parking
• RRSP match
• Tuition reimbursement
• Vision care
• Wellness program

Schedule:

• Monday to Friday

Education:

• Bachelor's Degree (preferred)

Work Location: In person

Application deadline: 2024-06-10