Accounts Payable and Office Administrator

Are you an experienced accounts payable and office administration professional looking for an opportunity to join an exciting and growing real estate company

Do you enjoy working in a fast-paced environment where you have the opportunity to interact with a diverse group of tenants and team members?

Do you want to work with a company whose values of family, teamwork, community, and integrity align with your own?

If you answered YES to any of these questions, Shift Real Estate Management has an opportunity for you!

Shift is looking for a highly engaged, enthusiastic, and detail-oriented individual to join our team as an Accounts Payable and Office Administrative Professional. Our ideal candidate must be very organized, with a strong work ethic and solid verbal and written communication skills. 

Why you BELONG at Shift:

• Competitive compensation plan with industry-leading health & dental benefits 
• Employer-matched RRSPs and travel rewards
• We have regular employee gatherings such as BBQs, charity events and much more!
• A people-centric environment, where doing the right thing and providing exceptional service comes first
• Opportunity for growth and advancement within the organization via training and continuous improvement
• Support from management and other team members to help you succeed.
• A stable, family-owned business that has been part of the community for over 30 years!

Job Responsibilities 

• Provide support for property management, facilities and project teams
• Assisting in the preparation and coordination of sales, lease and other legal documents
• Managing and coordinating bookings
• Assisting in the preparation of reports and other documents
• Point of contact for vendors, tenants and prospective purchasers
• General office administrative support
• Accounts payable for multiple entities
• Project costing accounts payable
• Credit card reconciliations
• Assist in reconciliations as required
• Other duties as required

Opportunities for Growth

This position comes with the opportunity to grow in various areas of the business, including:

• Marketing
• Property management
• Office management
• Sales/lease support
• Legal and investor coordination
• Facility management support

Success Factors & Qualifications

• Detail-oriented, highly organized, and able to effectively manage time and meet deadlines in a fast-paced environment.
• Naturally curious with a willingness to dive in, learn quickly, and develop a thorough understanding of projects and business operations.
• Demonstrates a strong work ethic, growth mindset, and team-first attitude, with a willingness to support tasks of all sizes.
• Maintains the highest standards of integrity, professionalism, and confidentiality.
• Experience in office administration and/or accounts payable across multiple entities or projects is considered an asset.
• Proficiency with Microsoft Office applications, particularly Excel and QuickBooks experience is considered an asset.
• Strong attention to detail, including the ability to work accurately with documentation.
• Experience with legal documents is an asset.
• Enthusiastic about contributing across multiple areas of the business and supporting evolving business needs.

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