Construction Project Coordinator

Job Description

Job Description

What- the Role:  

As the organization continues to evolve and grow, we are seeking a highly organized and proactive Project Assistant to support a range of workplace, facilities, operations, construction, and project-related initiatives on a temporary basis.

Key Responsibilities:

• Provide administrative and project coordination support for workplace, facilities, construction and operational projects.
• Maintain project documentation, trackers, action items, work requests, and related records.
• Coordinate with external service providers, vendors, and internal stakeholders regarding schedules, access, deliveries, and project updates.
• Support workplace operations, including space planning, employee moves, asset tracking, supply management, and service coordination.
• Assist with purchasing activities, invoice tracking, deliveries, and general operational requests.
• Provide administrative support to various operational and workplace services teams.
• Conduct site walkthroughs, identify issues, coordinate follow-up actions, and support day-to-day workplace operations.
• Support project leads with the coordination and execution of workplace improvement and infrastructure-related initiatives

Who- the Candidate:

• 1-3+ years of experience in project coordination, construction projects, workplace services, operations, facilities, property management, or a related administrative role.
• Strong organizational and multitasking skills, with the ability to manage competing priorities in a fast-paced environment.
• Experience coordinating multiple stakeholders, vendors, and deadlines simultaneously.
• Proficiency with Microsoft Office and other business software applications.
• Self-motivated, resourceful, and comfortable working both independently and as part of a team.
• Adaptable, detail-oriented, and proactive, with strong follow-through and problem-solving abilities.
• Professional and approachable communication style, with strong relationship-building skills.
• Post-secondary education in business, project management, operations, facilities, or a related field is considered an asset.