Office Assistant C

Job Responsibility: Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply. If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar). Hiring Unit: School of Continuing Studies, Administration and Governance | Parliamentary Programs Position Summary: Under the direction of the immediate supervisor, the incumbent may perform some or all of the listed general administration functions. These functions are of high complexity and the incumbent performs them using general instruction. Typical Functions:

• Organizes individuals as well as events such as meetings, workshops and sessions.
• Performs data entry and simple analysis on enrollment statistics.
• Acts as a liaison between the unit and internal or external parties to provide various assistance or information. This may include addressing, transferring, or escalating e-mail correspondences sent to the departmental account(s).
• Performs specific expense analysis via bookkeeping and expense claims. Creates reports and assists with budget preparation.
• Creates various other reports when needed.
• Collects and enters data into established databases.
• Acts as a resource person to resolve various issues that may arise during planning, scheduling and events.
• Schedules appointments and meetings when required. Books rooms and orders catering through established system.
• Performs basic word processing functions such as, document formatting, labelling, spellcheck, mail merge, drafting letters from template
• Document preparation of forms, exams, marketing materials and emails. Such preparation may include sorting, collating, filing, scanning, photocopying and shredding.
• Bilingual (English /French) an asset.
• Must be willing to work on campus (downtown Montreal).
• The list of functions outlined above is representative and not a complete and detailed list of tasks which may be performed by an incumbent. For example, incumbents may be asked to perform some elements of Office Assistant level “A” and/or “B” in addition to the above listed functions.
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 3 on a scale of 0-4.For a definition of our language proficiency levels, please click here. Minimum Education and Experience: High School Diploma 2 Years Related Experience Hourly Salary: (AMUSE C) $20.50 Estimated Number of Work Hours per Week: 20 (Part time) Position Start Date: 06-16 Position End Date: 11-30 Deadline to Apply: 06-16 This position is covered by the AMUSE collective agreement. McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, .