Recruitment & Business Services Coordinator

Recruitment & Business Services Coordinator

Background

Avia NG Airport Consultants represents the NextGen in airport consulting and brings together a unique team of experienced engineers, project managers, technologists and pilots that share a passion for airports and aviation. We take pride in creating and fostering a work environment where each person is treated as an individual and not a number. This passion motivates and drives us to deliver timely, high quality and innovative services to our clients and business partners.

We like to think this has been the reason we’ve been growing so rapidly, because our employees are just as important as our clients. We treat all with integrity and foster transparency in our work - this is what fuels our success.

We are currently seeking a detail-oriented and proactive Recruitment and Business Services Coordinator to join our Business Services Team from our Richmond Hill, Ontario office.

What are the perks?

Working with us of course!

As awesome as we are, we also make sure you’re well compensated and rewarded for your performance with bonuses.

Is that all? Absolutely not, mediocre is not an option for us.

We offer:

• RRSP - Company matching contribution
• 100% Company paid benefits
• Hybrid work policy

Job Summary: Recruitment & Business Services Coordinator

As part of Avia NG’s Business Services team, this role supports key functions across recruitment, onboarding, HR administration, and process improvement. The position is responsible for coordinating the full recruitment lifecycle, maintaining job descriptions and postings, supporting candidate experience, and facilitating smooth onboarding and staff integration.

In addition, the role provides administrative support to the Richmond Hill office, including health and safety coordination, office operations, and employee engagement initiatives. The coordinator also contributes to business improvement efforts by helping streamline processes, develop standardized tools, and enhance operational efficiency.

The ideal candidate is a proactive, highly organized self-starter who thrives in a dynamic environment and actively contributes ideas for continuous improvement.

Key Responsibilities

Recruitment, Onboarding & HR Functions

• Support end-to-end recruitment, from workforce planning to onboarding.
• Draft and maintain job descriptions and manage job postings.
• Screen candidates, coordinate interviews, and support evaluation processes.
• Act as a key contact for candidates, ensuring a positive experience.
• Assist with offers, employment documentation, and pre-employment checks.
• Maintain accurate recruitment records and tracking systems.
• Coordinate onboarding, including orientation, system access, and equipment.
• Support employee lifecycle activities (probation, role changes, departures).
• Provide backup support for HR administration tasks.
• Assist with employer branding and recruitment communications.

Business Improvement & Process Optimization

• Support business improvement initiatives and process optimization projects.
• Document and analyze workflows to identify efficiencies.
• Help develop standardized templates, tools, and procedures.
• Collaborate with teams to enhance operational effectiveness.

Office & Administrative Support

• Provide day-to-day administrative support for the Richmond Hill office.
• Coordinate health and safety activities and committee participation.
• Support employee engagement and social committee initiatives.
• Assist with office space planning and growth needs.
• Provide general administrative support to business and leadership teams.

What do we need from you?

Our best fit for this position is an individual with strong interpersonal skills with the ability to effectively communicate, able to work in a fast-paced environment, and shift from one task to the next seamlessly. They tend to be individuals that have a reputation for taking action and building solid foundations with our team to ensure excellent execution of any task.

• Bachelor's degree or Diploma in Human Resources, Business Administration, or a related field and three (3) to five (5) years’ experience with demonstrated involvement in recruitment.
• Proven experience supporting recruitment, onboarding, process improvement, and organizational development.
• Exceptional communication and negotiation skills (both written and verbal).
• Detail oriented with exceptional organizational and multitasking abilities.
• Strong interpersonal skills with the ability to work collaboratively across teams.

How To Apply

Interested Candidates should submit a cover letter and resume by email to ***email_hidden***. Candidates submitting via email must include a subject line "Recruitment Coordinator - [your full name]".

Avia NG is committed to providing equal opportunity to candidates of all abilities. Should you require assistance during the recruitment process please message us directly through ***email_hidden***.

We thank all applicants for their interest in Avia NG, however, only those selected for an interview will be contacted.

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