Documentation Technician

Job percentage: 31.9048%

Immediate supervisor : School Principal

Nature of Work

The principal and customary work of an employee in this class of employment consists in performing technical tasks related to the organization and operation of one or more documentation centres: libraries or document management centres.

In his or her work, the employee in this class of employment may provide technical assistance to personnel involved in document management and to users of documentation centres

Characteristic functions

• The employee in this class of employment is required to ensure the processing of documentation received or acquired in a documentation centre; he or she carries out technical work in order to research, classify, catalogue and index documents; he or she ensures that the documents are filed or archived according to a retention calendar. He or she may be required to assist personnel involved in document management and in applying the retention calendar.
• He or she takes part in updating the classification system; he or she ensures, in accordance with the applicable laws, that the procedures for filing, loan, circulation, scanning, preserving and disposing of documents are drawn up.
• He or she initiates its users to the classification of documents, management software used in the documentation centre, reference system, rules and procedures of the centre and use of consultation documents. He or she applies facilitation techniques in the area of documentation as well as techniques for promoting documentary services and reading.
• He or she ensures the loan and circulation of documents according to the rules established; replies to questions from users; finds and prepares documents; organizes group visits. He or she may create bibliographies on various subjects. He or she directs users to the appropriate sections and ensures that the rules of conduct and operation of the documentation centre are respected.
• He or she participates, according to the policies defined and the procedures in effect, in the evaluation, selection, conservation and disposal of documents. He or she may scan documents. He or she ensures the repair and binding of documents.
• In conjunction with the administration, he or she follows up on the budget allocated to his or her sector and purchases documents, supplies and material. He or she verifies the prices in trade bibliographies and publishing house catalogues. He or she manages subscriptions and renewals.
• If need be, he or she prepares lists and statistics on documentary services.
• He or she uses a computer and the necessary software to perform his or her work; he or she conducts research on the Internet; he or she may be required to assist a staff member with software specific to his or her sector of activity.
• He or she may be required to train less experienced technicians as well as coordinate the work of support staff in performing duties related to the implementation of programs involving technical operations for which he or she is responsible.
• If need be, he or she performs any other related duty.