Temporary Office Manager (June 29- Aug 28)
$21 per hourJameson Offices
We are seeking a dedicated and customer service-oriented Office Manager to join our team and oversee the efficient operation of our office for a two month temporary coverage (June 28 - Aug 8).
Responsibilities:
Reception Services
- Answer incoming calls and direct them to the appropriate individuals or departments.
- Welcome visitors, clients, and employees, ensuring a professional and friendly atmosphere.
- Prepare coffee in the morning for tenants.
- Assist individual clients with tasks such as handling packages, printing, and mail.
Clean Up and Maintenance
- Maintain cleanliness and tidiness of the office premises.
- Wipe down tables and ensure the boardroom is presentable for meetings.
- Move furniture around the office as required for new tenants.
- Coordinate and oversee office showings for potential tenants.
Customer Service
- Provide exceptional customer service to clients and visitors.
- Address inquiries and resolve complaints in a professional and timely manner.
- Assist clients with individual tasks and ensure their needs are met.
Administrative Tasks
- Order office supplies, ensuring an adequate inventory is maintained.
- Generate and manage invoices for services provided.
- Handle mailing and shipping of items as required.
- Assist with writing contracts and ensuring their accuracy.
Advertising and Virtual Reception Service
- Create and post advertisements, including Craigslist ads, to attract potential tenants.
- Coordinate virtual reception services to ensure efficient call management.
Requirements:
- Previous experience in a similar office management or administrative role is preferred.
- Excellent organizational and multitasking abilities.
- Strong communication and interpersonal skills.
- Customer service-oriented mindset with the ability to handle various client needs.
- Proficiency in office software (e.g., Microsoft Office Suite).
- Attention to detail and ability to prioritize tasks effectively.
- Knowledge of basic maintenance and cleaning practices.
- Availability to work on-site during office hours (8:30 am to 5:00 pm).
- Ability to work independently as the only office manager
Compensation: $21/hour
Vacancy posted 12 days ago
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