Clinical Research Study Assistant

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

Job Description

Union:  Non-Union

Number of Vacancies: 2

New or Replacement Position: New

Site: Princess Margaret Cancer Center

Department:  Research

Reports to:  Principal Investigator

Salary Range: $27.56 - $34.45 per hour

Hours: 15 hours per week

Shift: Day

Status: Temporary   Part-Time (1 year)

Closing Date:  September 10, 2026

Position Summary:

The Clinical Research Study Assistant will support research initiatives in the thoracic clinic at Princess Margaret Hospital by coordinating the operations of assigned clinical trials and research studies. This includes participant screening, recruitment, consenting, sample and data collection, regulatory submissions, and collaboration with clinical and research teams to ensure protocol compliance and research integrity.

Duties:

• Responsible for research data collection, entry, verification and organization.
• Enters medical data from health records or other sources, as per approved study protocol and authorized access into electronic data capture (EDC) systems for example Redcap, etc.
• Supports resolution of data queries from sponsors and issues query forms to study team or third-parties.
• Maintains essential documents and prepare regulatory submissions to UHN Research Ethics Board (REB).
• Coordinates the close-out phase of clinical study protocols as well as archival of study documents.
• Identifies and logs protocol deviations. 
• Supports the reporting of events to Research Ethics Board as needed (e.g. Privacy incidents and Serious Adverse Events (SAE)).
• Liaises with sponsors and hospital departments to support study logistics and timelines.
• Executes study-related administrative tasks, such as preparation of materials for audits, collection and maintenance of regulatory documents, ethics submissions, protocols, staff training and delegation logs in paper and electronic formats.
• Maintenance & modification of study-specific trackers and study tools (e.g. screening and enrollment worksheets, eligibility checklists).
• Screens and consents study participants in accordance with study protocols and REB guidelines.
• Schedules and coordinates participant visits, procedures, and assessments (if applicable).
• Assists in the collection, processing, and secure storage of biological samples (if applicable).
• May perform limited testing within scope of qualification and with appropriate training (e.g. phlebotomy, vital signs measurements) for research purposes.
• Participates in research meetings and contributes to study progress reports.
• Applies straightforward technical knowledge and skills to perform well.
• Implements and coordinates all aspects of data collection and source documentation, as per UHN policy and ICH/GCP guidelines.

Qualifications

• Community college diploma in a health-related discipline, or equivalent is required
• 3 to 6 months related experience required (e.g., study coordination; involvement/ management of randomized control trial studies; database design/set-up; data collection/management; questionnaire administration; data entry; literature searches, etc.)
• Knowledge of ICH/GCP guidelines
• Strong organizational and problem-solving skills
• Excellent verbal and written communication skills
• Highly motivated, with the ability to set priorities and work well independently and as part of a multidisciplinary team
• Previous experience working on grant and ethics applications preferred
• Previous experience working in cancer-related research and/or with medically ill patients would be an asset
• Familiarity with UHN's research infrastructure, including eREB, EPIC, Redcap and hospital-based workflows, is a strong asset

Additional Information

Why Join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP )
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.