Office Administrator

Our Office Administrator will be responsible for assisting with the day-to-day operations at our office located in East Vancouver, along with project-specific tasks, including travel.

ACCOUNTABILITIES:

• Create positive impressions, and develop professional relationships with clients by ensuring appearance, behavior and attitude always represent the company in a professional manner.
• Provide on-going two-way communication between customer and the department supported.
• Oversee office supply inventory and process orders as required.
• Oversee building maintenance contracts and ensure operational efficiencies.
• Coordination of travel for the Western Region, booking transportation, accommodations, insurance and other travel services.
• Deal with occurring travel problems, complaints, or refunds.
• Resolve customer complaints, within established guidelines, to the satisfaction of the customer and in the best interest of the company.
• Greet visitors and answer phone calls in a friendly and professional manner; ensure all calls are directed to the correct department or personnel quickly and efficiently.
• Manage the scheduling of boardrooms, and meeting spaces, assist with lunch and learn events in the office with booking, catering etc.
• Assist in pulling permits for the correct jurisdictions for projects, amendments, payment, and closure of permits.
• Fleet maintenance coordination with the team, mechanics, insurance, and the Paladin / Bosch Building Technologies fleet team office.
• Provide support for onboarding duties, at the East Vancouver office.
• Provide support to sourcing coordinators with creating purchase orders and following up on pending orders. Audit aging PO’s to follow up with supplier.
• Coordinate and process inventory/material returns as requested by internal colleagues.  
• Act as the primary point of contact for any vendor invoice discrepancy.  Work with purchasing team on resolutions, or price variance approvals.
• Verify and approve invoices received on drop ship orders, confirming delivery/receipt as well as details of cost/quantities/part numbers ordered are invoiced accordingly.
• Perform additional duties as required.

REQUIRED QUALIFICATIONS:

• Superior attention to detail.
• Strong organizational skills.
• Resourceful, ability to research information and present results to internal clients.
• Excellent written and verbal communication, as well as interpersonal skills.
• Strong computer skills, with proficiency in Microsoft Office; experience with project or accounting software would be considered an asset.
• Ability to multi-task and prioritize in a dynamic work environment.
• Experience in the construction/security industry would be considered an asset.
• Able to work independently, manage time effectively, and work with multiple deadlines.
• Experience in project coordination / management, finance, or contract administration would be considered an asset.

PREFERRED QUALIFICATIONS:

• Experience with project coordination software or accounting systems.
• Prior experience in travel coordination or logistics management, especially in a fast-paced environment.

PROFESSIONAL COMPETENCIES:

• Demonstrates a commitment to providing outstanding customer support and resolving issues efficiently, reflecting the company's client-focused approach.
• Manages multiple tasks, schedules, and travel logistics seamlessly, maintaining high standards of accuracy and efficiency.
• Thrives in a dynamic work environment, quickly adjusting to changing priorities and handling unexpected challenges effectively.
• Delivers clear, professional, and effective communication, ensuring all stakeholders are informed and aligned.

PHYSICAL DEMANDS:
In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of the job.

• Must be able to effectively communicate, (ie see, hear, speak and write clearly) in order to communicate with colleagues and/or customers; manual dexterity required for occasional reaching, lifting of light office objects, and operating office equipment.

WORKING CONDITIONS:
In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job.

• The office is clean, orderly, properly lighted and ventilated. Noise levels are considered low to moderate.

Pay Range: $40,000 - $60,000 DOE 

 

Company Info;

Backed by more than a century of Bosch innovation, Bosch Building Technologies North America is driven by a simple belief: buildings should protect, inspire, and empower the people inside them. We partner with organizations to create smart, connected environments that feel safer, work smarter, and support a more sustainable future. With decades of regional experience and teams rooted in communities across North America, we bring together integrated security, fire detection, building automation, and energy solutions, all delivered by people who genuinely care. Our experts are committed to excellence, guided by digital innovation, and passionate about creating experiences that make every building feel like it’s working for you.

In 2026, Robert Bosch unified its global building technology integrator operations under the name of Bosch Building Technologies. As part of this transition, Paladin Technologies and Climatec combined their branch networks, creating a product-agnostic systems integrator focus on delivering flexible, future-ready solutions, offering customers an expanded, cross-domain service portfolio working as one cohesive team to deliver greater value under a stronger Bosch identity.

This company considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status . Equal Opportunity Employer, including disability & veterans, or any other characteristic protected by law. If you need accommodation for any part of the application process, please send an email or call Show phone number to speak with Human Resources and let us know the nature of your request.

We thank you for your application, however only those selected for an interview will be contacted.