Executive Assistant to the Superintendent of Human Resources

Job Responsibility: JOB TITLE: Executive Assistant to the Superintendent of Human Resources LOCATION: Brantford, ON Grand Erie District School Board Invites applications for Executive Assistant to the Superintendent of Human Resources Grand Erie District School Board represents more than 28,000 students in 58 elementary schools and 14 secondary schools within the City of Brantford and the counties of Brant, Haldimand and Norfolk, as well as students from Six Nations of the Grand River First Nation and Mississaugas of the Credit First Nation. With a dedicated staff of more than 2,900, Grand Erie is committed to learning, leading and inspiring. We are seeking a dynamic and experienced professional to join Human Resources as the Executive Assistant to the Superintendent of Human Resources. This position provides executive-level administrative and confidential support to the Superintendent, acting as the primary contact for public inquires and internal stakeholders. The successful candidate will handle highly sensitive matters with discretion and professionalism while supporting the efficient operation of the Superintendent's office. Responsibilities: Executive and Administrative Support

• Provide confidential, effective, and professional administrative assistance to the Superintendent of Human Resources.
• Coordinate and manage the Superintendent's calendar, meetings, and daily activities.
• Organize and communicate confidential information on behalf of the Superintendent.
• Support the preparation of correspondence, policies, Executive Council and Board reports.

Human Resources Support Functions

• Process employee leaves of absence in accordance with Collective Agreements; follow up and provide recommendations in exceptional cases.
• Process and submit employee performance appraisals and New Teacher Induction Program (NTIP) documentation to the Ontario College of Teachers.
• Support the Leadership Selection Process hiring pools and coordinate interviews.
• Follow up on the annual offence declaration process.

Records and Compliance

• Manage and maintain accurate electronic and paper records.
• Assist with tracking budgets and system level responsibilities within the Superintendent's portfolio.
• Review and reconcile purchasing card statements, special project payments and expense reports in accordance with Board procedures.

Relationship Management and Communication

• Serve as the first point of contact for inquiries from schools and stakeholders; document, follow up, resolve or escalate as appropriate.
• Collaborate with departmental and cross-departmental colleagues to support organizational effectiveness.
• Foster and maintain positive working relationships with the Senior Team, Superintendents, Executive Assistants and community partners.

Qualifications:

• Post-Secondary degree or diploma in business administration, office administration, or a related field.
• Minimum of three years' relevant experience in a similar executive support role.
• Preferred experience in a Human Resources department or within a school board environment.
• Advanced proficiency with Microsoft Office, particularly Outlook 365.
• Demonstrated ability to manage sensitive issues with a high level of diplomacy, discretion, and confidentiality.
• Strong problem-solving ability, with capacity to prioritize tasks and work both independently and collaboratively.
• Proactive decision-making skills with the ability to anticipate needs, exercise sound judgment, and resolve issues efficiently.
Exceptional communication, organizational and interpersonal skills.

Job Specifications Hours of Work Full-time, 7 hours per day/35 hours per week Rate of Pay Salary Range: $71,308 to $81,032 Hiring Range: $71,308 to $78,601 A competitive benefits plan is available through a provincial benefits trust plan (extended health, dental, life insurance, AD&D). OMERS pension plan. Opportunity for remote/hybrid work model. Flexible summer schedule. Effective Date June 2025 Supervisor Title Superintendent of Human Resources Is this an existing vacancy?Yes Apply to Applicants may apply by clicking the apply button below by May 16, 2025, at 4:00 p.m. All submissions are to include a complete cover letter, resume, qualifications, and the names of three (3) professional references at least one of which must be a current supervisor (one document if submitted electronically). All new employees are required to provide an original Police Record Check (which includes a “vulnerable sector search”) acceptable to the Board prior to the commencement of employment. Applicants with a disability that requires an accommodation to enable their participation in the interview process should advise the Board when contacted for an interview. Any assessment and selection materials and processes used in the interview process can be made available in an accessible format, upon request in advance. All submissions are subject to a screening process and some applicants may not be granted interview. Grand Erie District School Board recognizes Six Nations of the Grand River and Mississaugas of the Credit First Nation , as the longstanding peoples of this territory. We honour, recognize, and respect these communities as well as all First Nations , Métis and Inuit Peoples who reside within Grand Erie District School Board. We are all stewards of these lands and waters where we now gather, learn and play, and commit to working together in the spirit of Reconciliation.