Government Contracts Specialist

Job Responsibility:

Overview We are seeking a detail-oriented and proactive Procurement Specialist to manage our procurement listings and registrations across various states, provinces, federal government portals, and private sector bidding platforms.

As our Government and Large Company Procurement Assistant, you will be responsible for navigating the complex world of public procurement and large corporate contracts, ensuring that our company is registered and compliant in various procurement platforms at the provincial, state, and federal levels in Canada and the USA, as well as with large public or private companies. You will manage the entire process, from initial registrations to monitoring tender opportunities and submitting proposals, ensuring that our company is positioned to secure lucrative contracts.

This is a specialized role for someone who thrives in detail-oriented tasks, enjoys working within compliance frameworks, and has a passion for helping businesses succeed in government and corporate contracting.

Duties

• Manage registrations on federal, state, and provincial procurement portals (e.g., PSPC in Canada, and individual province/municipality portals) as well as large company bidding platforms (e.g., Ariba, MERX).
• Maintain up-to-date Procurement Business Numbers (PBN) and other required identifiers for government and corporate procurement.
• Track renewal dates, ensuring all registrations remain active and compliant.
• Set up and manage alerts for new procurement opportunities across Canada and from large companies.
• Monitor and filter opportunities based on relevance to our company's offerings.
• Summarize tender requirements and deadlines for the team.
• Assist in preparing, formatting, and submitting proposals according to specific RFP/RFQ requirements from both government agencies and large corporations.
• Ensure compliance with all legal, financial, and security requirements during the proposal process.
• Liaise with government and corporate contacts to clarify contract requirements or processes.
• Coordinate with internal teams to gather necessary documentation, ensuring all submissions are complete and on time.

Qualifications

• Experience with public procurement processes and corporate contracting, either in a governmental, corporate, or supply chain setting, is highly desirable.

- Familiarity with systems like BuyandSell.gc.ca, MERX, SAP Ariba, and provincial procurement portals (e.g. Ontario Tenders Portal).

• Ability to handle multiple registrations, deadlines, and submissions without oversight.
• Strong organizational and time-management skills to track and prioritize tasks across various portals and projects.
• Ability to work autonomously with mínimal supervision while meeting tight deadlines.
• Proficiency in using online procurement portals and familiarity with registration processes.
• Strong understanding of document management, formatting proposals, and ensuring compliance with legal and technical specifications.
• REQUIRED - experience in a government or corporate procurement, compliance, or administrative role, and a proven track record of success.
• Proven experience managing multiple complex projects simultaneously.

If you are passionate about procurement and eager to contribute to our success through effective sourcing strategies, we encourage you to apply for this exciting opportunity.

Job Type: Full-time

Pay: $23.00-$30.00 per hour

Expected hours: 30 - 40 per week

Additional pay:

• Bonus pay

Schedule:

• Monday to Friday
• On call

Ability to commute/relocate:

• York, ON M6B 4C5: reliably commute or plan to relocate before starting work (preferred)

Experience:

• Procurement: 1 year (preferred)

Language:

• English (required)

Work Location: In person