Administration/Personal Assistant

Job Responsibility:

Position: Administrative Assistant and Personal Assistant to Practice Manager of multiple companies.

Location: Private Home Office, St. Catharines/Port Dalhousie (not a work from home position)

Status: Part-time to start (10-30 hours per week), potentially leading to increased hours

Duties and Responsibilities:

• Drafting letters, emails, and other communications
• Answering and making phone calls and taking detailed messages; relaying messages to the employer in a timely manner
• Opening, dating, and properly sorting mail
• Making travel reservations, e.g., hotels, flights, trips, car rentals, etc.
• Registering for events, e.g., seminars, webinars, memberships, professional organizations, etc.
• Preparing and maintaining physical and electronic files
• Uploading documents to various platforms
• Organizing
• Preparing, completing and updating forms and documents
• Paying bills (e.g., in-person banking, telephone payments, online payments, etc.)
• Running various errands (e.g., groceries, dry cleaners, library, banking)
• Photocopying, printing, scanning and faxing
• Assisting with scheduling and calendar management
• Occasional preparing of beverages for the employer etc.
• Other duties as assigned and required by management

Qualifications:

• Office administration experience
• Driver's license and access to own vehicle
• Police criminal record and judicial matters check within past year required
• Knowledge in Microsoft Office (Excel, Word)
• Knowledge in Google (Gmail, Calendar, Docs, Sheets)
• Strong organizational skills a must
• A high level of confidentiality
• Strong communication skills, both written and verbal
• Excellent time management skills - the ability to co-ordinate multiple responsibilities, meet deadlines and prioritize your work load appropriately
• Ability to multitask/task switch
• Attention to detail
• Ability to accept constructive criticism
• Ability to work under stress and meet deadlines

Job Types: Part-time, Permanent

Pay: $22.00-$27.00 per hour

Benefits:

• Flexible schedule
• On-site parking

Schedule:

• Day shift
• Monday to Friday

Application question(s):

• How many hours per week are you willing and able to work; What is the minimum number of hours and what is the maximum number of hours?
• Do you have a valid driver's license and access to your own vehicle?
• What is your words per minute typing speed?

Education:

• DCS / DEC (required)

Experience:

• office: 2 years (required)

Location:

• St. Catharines, ON (preferred)

Work Location: In person