Payroll Advisor

Payroll Advisor

Location: Calgary, AB
Employment Type: Full-Time

Why Work Here

At New West Truck Centres, our people are our greatest asset. Every technician, parts professional, advisor, and manager depends on accurate and timely payroll. As a Payroll Advisor, you play a critical role in ensuring our team is paid correctly, on time, and in full compliance with legislation.

This is not just a processing role. It is a position of trust, accountability, and precision. You will work closely with branch leaders across Western Canada, supporting a multi-location organization of approximately 400 employees in a fast-paced, high-volume environment. If you are detail-oriented, process-driven, and take pride in getting it right, this role is for you.

Treated Well

• Work in a culture built on respect, teamwork, and accountability

• Leadership is approachable and supportive

• Clear expectations and strong cross-department collaboration

• Trusted to own your function and improve processes that support the business

Trained Well

• Structured onboarding and hands-on support from Finance and HR leadership

• Exposure to multi-branch dealership operations

• Experience with varied compensation structures including hourly trades, commissions, and premiums

• Ongoing opportunities to improve systems, processes, and internal controls

Paid Well

Our total compensation package offers a competitive salary based on experience, with an expected range of $60,000 to $75,000, along with extended health and dental coverage, EFAP support, vision care, life insurance, RRSP matching, and paid vacation. We believe in rewarding strong performance and providing stability and long-term career growth within our organization.

What You’ll Do

• Process full-cycle bi-weekly payroll for approximately 400 employees across multiple Western Canada branches

• Ensure accurate calculation of regular wages, overtime, stat pay, vacation pay, commissions, bonuses, shift premiums, and other earnings

• Administer benefit deductions, RRSP contributions, garnishments, and non-routine earnings or adjustments

• Maintain accurate payroll records in compliance with provincial and federal legislation

• Manage apprenticeship leaves, school leaves, and other leaves of absence for trades employees

• Reconcile payroll reports and related general ledger entries

• Prepare and submit Records of Employment

• Support year-end reporting including T4 preparation and reconciliations

• Conduct bi-weekly payroll audits to ensure accuracy and compliance

• Respond to payroll inquiries from employees and managers in a professional and timely manner

• Partner with HR and branch leadership to ensure accurate employee data, compensation changes, and policy interpretation

• Identify and implement process improvements to enhance efficiency and reduce payroll risk

• Support occasional accounting tasks including reconciliations and journal entries

What We’re Looking For

• 5+ years of full-cycle payroll experience in an organization of 300+ employees

• Professional Payroll Certification required, such as PCP, CPM, or equivalent

• Strong understanding of Canadian payroll legislation and employment standards

• Experience processing payroll across multiple branches or provinces preferred

• Advanced Microsoft Excel skills for analysis and reconciliation

• High attention to detail and accuracy

• Strong organizational skills with the ability to meet strict bi-weekly deadlines

• Professional communication skills with the ability to advise leaders confidently

• Ability to maintain confidentiality and discretion

Who You Are: You Embody P.R.I.D.E.

At New West Truck Centres, we live out our core values every day. You are a strong fit if you bring:

• Professionalism – You lead with reliability, discretion, and a commitment to accuracy. You understand that payroll demands high standards and consistent execution.

• Responsiveness – You follow through quickly and effectively on payroll inquiries, ensuring employees and leaders receive timely, clear answers.

• Integrity – You handle confidential information with care and always do the right thing, even when no one is watching. Compliance and accuracy matter to you.

• Dedication – You take ownership of your function, meet every payroll deadline without fail, and continuously look for ways to improve processes.

• Energy – You show up focused and engaged, ready to collaborate with Finance, HR, and branch leadership in a fast-paced environment.

What Success Looks Like

• Payroll is processed accurately and on time, every cycle

• Compliance standards are consistently met with minimal corrections or adjustments

• Leadership receives clear and confident payroll guidance

• Strong working relationships are built across branches

• Continuous improvement of payroll processes and controls

• Employees trust the payroll function

Other Details

We welcome all qualified candidates to apply. The diversity of our workforce reflects the communities and customers we serve.

Professional references will be required.