Executive Assistant Philanthropy Operations

Support the SVP, Integrated Philanthropy, through executive coordination, donor service, and hybrid work with UJA Federation of Greater Toronto. Manage priorities where discretion and organization matter.This full-time Executive Assistant supports departmental priorities and initiatives at UJA Federation of Greater Toronto. You will coordinate schedules, communications, meetings, projects, and fundholder service. The position also supports administrative consistency, operational processes, strategic planning, and execution.Key Responsibilities:
Manage the SVP’s calendar, correspondence, meetings, and schedulingPrepare agendas, presentations, reports, notes, and follow-up trackingCoordinate donor events, programs, committees, and working groupsRespond to fundholder, donor, and volunteer inquiriesMaintain CRM records, files, workflows, and documentation standardsRequirements:
Post-secondary education or equivalent relevant experienceMinimum five years’ administration, executive support, client service, or coordination experienceStrong organization, communication, judgment, and interpersonal skillsMicrosoft Office proficiency;
Salesforce experience is an assetAbility to handle confidential information and basic financial informationBring executive support, donor coordination, operational judgment, and service excellence to UJA’s Integrated Philanthropy team.
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