IP Litigation Assistant

IP Litigation Assistant

If you’re ready to take your litigation experience somewhere you’ll be valued, this could be the one. Our client is a well-known law firm with a strong reputation as an employer, and they’re looking for an IP Litigation Legal Assistant with a minimum of five years of legal experience to join their team. You’ll be supporting an established practice and working alongside experienced legal professionals in a fast-paced but rewarding environment. The firm is known for investing in its people, offering extensive benefits, great perks, and plenty of opportunities to grow. This is a 4-days-in-office role for someone who enjoys being part of a team and is looking for a long-term opportunity with an employer that genuinely takes care of its people.

Salary: Up to $85K (Based on Experience)

Key Responsibilities

• Manage due dates and filing deadlines, ensuring all materials are organized and submitted in a timely manner.
• Maintain organized filing systems for documents and assist with compiling and organizing materials.
• Provide general practice administration, including preparing routine correspondence, processing client invoices, third-party payables, and expense reimbursements.
• Assist Law Clerks with coordinating and booking Court dates.
• Assist with preparing court forms, pleadings, and other court documentation as required.
• Manage client administrative and billing requirements, including conducting conflict searches.
• Maintain calendars and contact lists, schedule appointments, and coordinate travel arrangements.
• Develop a strong understanding of the firm’s policies and applicable administrative procedures.
• Provide support to other members of the practice group and firm staff as workload permits.
• Maintain positive and professional relationships with external counsel, Courts, government agencies, and professional organizations.
• Take on additional responsibilities and projects as requested.

Qualifications

• Legal Assistant Diploma or equivalent education.
• 5 years of experience in a litigation role, ideally within an intellectual property (IP) environment.
• Experience working with and liaising with the Federal Court is required.
• Experience with the Ontario Courts is considered an asset.
• Proactive, highly organized, and able to manage competing priorities effectively.
• Strong proofreading skills with a high level of accuracy and attention to detail.
• Strong proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
• Familiarity with iManage is considered an asset.
• Strong communication and interpersonal skills, with the ability to work effectively with lawyers, clients, Courts, and external stakeholders.
• Team-oriented with a willingness to step in and support colleagues when needed.