Procurement Coordinator

Are you organized, detail-oriented, and motivated by keeping purchasing activities, supplier communications, and material deliveries on track?
Does working collaboratively across Procurement, Finance, Inventory, Manufacturing, and other teams excite you?
As UnitiWall continues to grow, we've created a new Procurement Coordinator role to support purchasing activities, supplier coordination, purchase order tracking, and delivery follow-up.
Working closely with the Procurement Lead and cross-functional teams, you'll help maintain accurate records, ensure timely communication, and support material availability for manufacturing and operations.
If you're organized, detail-oriented, and excited to contribute to a collaborative, innovative manufacturing environment while developing your supply chain skills, we'd love to hear from you.
What we are offering you
· Comprehensive health and dental benefits, 100% premiums paid by the company
· Competitive bonus plan
· 3 weeks of paid vacation time off, annually
· 8 days paid personal days, annually
What you’ll be doing
Purchase Request Intake and Review
Receive purchase requests from internal departments and review them for basic completeness, including item description, quantity, required delivery date, business justification, vendor information, budget details, and supporting documentation.
Review requests to identify whether they appear to relate to an existing supplier, sole source purchase, recurring material purchase, or new sourcing requirement, and flag items requiring Procurement Lead review.
Check whether existing quotations are available and flag when updated quotations may be required in accordance with procurement requirements.
Follow up with requesters to obtain missing specifications, drawings, scope details, delivery requirements, or approval information before the request proceeds.
Quotation and Vendor Coordination
Request quotations from suppliers as directed by the Procurement Lead or where standard procurement requirements indicate updated pricing is needed.
Collect and organize comparable supplier information, including price, lead time, availability, quality considerations, warranty terms, and delivery conditions for review.
Assist the Procurement Lead by gathering supplier options or pricing information where a new quote or new vendor may be required.
Maintain quotation records and save supporting documents in the appropriate procurement, project, or financial records location.
Maintain accurate supplier master data, supplier contact lists, pricing records, catalog information, and purchasing system records.
Vendor Setup and Finance Coordination
Assist with new vendor setup requests by coordinating with Finance and gathering required supplier information, tax details, payment information, contact information, and other required documentation.
Follow up with suppliers and internal stakeholders to collect missing vendor setup information.
Notify the Procurement Lead and Finance once vendor setup information has been submitted or when setup delays may affect purchasing timelines.
Purchase Order Tracking and Delivery Coordination
Track open purchase orders, blanket purchase orders, supplier confirmations, shipment dates, partial deliveries, and expected delivery timelines for visibility and follow-up.
Prepare itemized purchase orders for applicable orders, such as cladding, custom profiles, windows, and similar items, so line-level details are available to support the receiving function when materials arrive.
Review blanket purchase orders and related supplier bills at a support level to flag potential overbilling, duplicate billing, remaining balance concerns, or unusual billing activity to the Procurement Lead or Finance.
Share delivery updates with Inventory, Material Handling, Receiving, and other affected departments so they are aware of expected shipment dates and incoming materials.
Escalate delayed, incomplete, or high-risk orders to the Procurement Lead for direction, supplier follow-up, and resolution.
Supplier Quality Issues, Returns, and Credits
Assist with supplier communication and documentation when quality issues, damaged goods, missing items, incorrect shipments, or non-conforming materials are identified.
Support portions of the return, replacement, re-shipment, credit note, and supplier follow-up process as directed by the Procurement Lead.
Maintain documentation of supplier quality issues and elevate unresolved matters to the Procurement Lead, Quality, Finance, or Receiving as required.
Participate in supplier performance tracking by documenting late deliveries, quality concerns, pricing discrepancies, communication issues, and recurring service problems for Procurement Lead review.
Policy Compliance and Procurement Documentation
Support compliance with purchase request requirements, quotation requirements, sole source documentation, vendor evaluation documentation, approval requirements, and procurement record‑keeping expectations.
Maintain procurement files with required supporting documents such as quotations, sole source justifications, purchase requests, purchase orders, supplier confirmations, packing slips, return communications, and related follow-up records.
Assist in identifying non-compliant or incomplete purchase requests and route them back for correction or Procurement Lead review before supplier commitment is made.
Support Finance with follow-up on invoice discrepancies, missing purchase order references, receiving documentation, and supplier billing questions.
Use ERP, purchasing, inventory, or accounting systems to create, update, track, and reconcile procurement-related records, as assigned.
Cross Training with other departments (Inventory and Planning)
Gain knowledge of certain processes pertaining to other departments within Supply Chain to provide occasional support when required.
Desired Experience & Qualifications:
The ideal candidate will possess the following skills and qualifications, but even if you don't meet all the criteria, we still encourage you to apply!
Post-secondary education in business, supply chain, operations, finance, or a related field is preferred.
1-3 years of experience in procurement, purchasing administration, supply chain coordination or inventory support is preferred.
Strong attention to detail and ability to maintain accurate records, purchase order information, shipment updates, and supplier documentation.
Good communication skills with the ability to follow up professionally with suppliers and internal departments.
Ability to work with purchasing systems, inventory systems, spreadsheets, and shared document folders.
Organized, responsive, and able to manage multiple follow-ups, timelines, and open items at the same time.
Additional preferred skill: Advanced knowledge of M365 package automation and reporting tools (PowerBI, Power Apps, Power Automate) along with development of custom tools.
About UnitiWall:
We are an innovative leader in the construction industry, producing unitized wall panel systems that are taking the high-rise construction industry to new levels of sustainability with no trade-off in flexibility or design freedom. Our wall panels are engineered to work with virtually all cladding and glazing options in the market.
With more than 30 years of building experience, UnitiWall leadership brings together traditional and evolving building techniques, where we've been witness to - and instigated - giant leaps, brilliant insights, and clever innovations at the forefront of our sector.
UnitiWall offers an extensive list of benefits. With the work of half a dozen trades built-in, a remarkable installation process managed from inside the building, and full design flexibility, our prefabricated panels can shorten building schedules by as much as 80%, drastically reducing cost, risk, and site labour requirements. Check us out:
Our Values
Quality
We deliver our expertise and professionalism in everything we do. We demonstrate and take pride in our quality of work and continuously improve our own performance as a team.
High-Performance
We are a high-performing culture that complements our high-performance products. We act with commitment, enthusiasm, and honesty. We work together as a team, brainstorm effectively, support each other and foster an environment of creativity.
We believe that innovation drives our future success. Diverse perspectives fuel innovation, deepen connections between people and make us a better company.
We believe everyone should be seen, heard, valued, and empowered to succeed.
We collaborate, speak up, lead by example, and demonstrate that safety is never negotiable or compromised.
Sustainability
We build durability and sustainability into our products. For ourselves, this means we remain adaptive to the changing needs of our clients and our roles within UnitiWall. We think critically, respectfully asking the right questions and providing helpful solutions.
UnitiWall is an equal opportunity employer, and we welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process. Please inform us within your application if you require any accommodations, and every effort will be made to meet your needs.
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