Budget Officer

WHO WE NEED

We are seeking a Budget Officer to support the financial administration and reporting needs of the Natural History department.

Reporting to the Chief Curator, Natural History, the Budget Officer is responsible for processing and monitoring financial transactions for grants, restricted accounts, research funding, payroll, procurement, and departmental operations. The successful candidate will play a key role in maintaining accurate financial records, preparing financial projections and reconciliations, and supporting effective budget management across multiple funding sources, grants, and stakeholders.

This role requires strong analytical skills, attention to detail, and the ability to work collaboratively with internal departments and external partners, including the University of Toronto.

The role supports a complex portfolio of operating, grant‑funded, restricted, and research‑related accounts within one of Canada’s leading natural history research environments, providing an opportunity to contribute to world‑class scientific research, collections stewardship, and public engagement.

HOW YOU WILL MAKE AN IMPACT

• Manage the day‑to‑day financial administration of departmental operating budgets, grant accounts, restricted funds, research accounts, and externally funded projects.
• Process financial transactions, including purchase orders, invoices, reimbursements, travel expenses, accounts payable/receivable, and petty cash claims.
• Reconcile monthly statements from ROM Finance and external partners, including the University of Toronto.
• Prepare budget projections, monitor expenditures, and support financial planning to ensure responsible use of departmental funds.
• Produce financial summaries, reports, and expenditure analyses to support monthly and annual reporting needs.
• Liaise with internal departments, suppliers, funding agencies, and external stakeholders to resolve financial and administrative issues.
• Process payroll‑related documentation, timesheets, and stipends for students, interns, research fellows, and temporary employees.

WHAT YOU BRING

• Completion of a community college diploma in business administration, accounting, or a related field (3‑year program), or an equivalent combination of education and experience.
• Minimum five (5) years of experience in financial administration, accounting, or budget coordination.
• Experience in processing financial transactions and maintaining departmental or project accounts.
• Advanced proficiency in Microsoft Excel, including financial tracking, reconciliations, reporting, budget analysis, and forecasting.
• Experience working with university, research, grant‑funded, or academic financial environments is considered an asset.
• Experience supporting procurement processes, purchase orders, invoice administration, and vendor payments.
• Experience working with multiple stakeholders to resolve financial, administrative, or operational issues.
• Maintain detailed financial records, account balances, and monthly budget summaries across multiple funding sources.
• Strong mathematical, analytical, and problem‑solving skills.
• Excellent organizational skills and strong attention to detail.
• Ability to manage multiple priorities while maintaining accuracy in a deadline‑driven environment.
• Demonstrated discretion and ability to handle confidential financial information.
• Strong interpersonal and communication skills, with the ability to work collaboratively across departments and with external stakeholders.
• Ability to learn and adapt to new financial systems and software.
• Experience in a museum, academic, or research environment is an asset.

Preferred Qualifications

• Experience administering grant‑funded budgets, restricted accounts, and externally funded research projects.
• Experience preparing financial reconciliations and variance analyses.
• Experience supporting research, academic, museum, or public‑sector environments.

WHAT WE OFFER

• Comprehensive benefits coverage : For permanent and full‑time contract positions (conditions apply), enjoy paid benefits for individuals and families, a health spending account, and an Employee Assistance Program.
• Worry‑free retirement savings : With our pension plan, you benefit from an employer‑matched Defined Benefit contribution plan, which provides predictable lifetime retirement income, survivor benefits, and early retirement options without the stress of investment decisions.
• Support for new parents : Enjoy a parental leave top‑up to 95 percent of your salary for 17 weeks, helping you balance work and family life.
• Perks : Free ROM membership for permanent full‑time and part‑time staff, plus discounts to over 200 attractions through Attractions Ontario.
• And more!

Salary & Terms of Employment

• Start date: As soon as possible.
• Open date: June 19, 2026.
• Close date: Open until filled.
• Status: Full‑time Permanent.
• Employee group: OPSEU.
• Salary: $62,828 – $71,803.
• Schedule: 35 hours weekly.
• Probationary period: Six (6) months.
• Location (onsite): Toronto, ON.

Commitment to Diversity, Equity, Inclusion, & Accessibility

At ROM, we embrace diversity in our exhibits, communities, and teams. We encourage applications from racialized persons, Indigenous Peoples, persons with disabilities, 2SLGBTQI+ individuals, and those who can further diversify our ideas. We are committed to equitable employment opportunities and a workplace free from discrimination and harassment.

We welcome and accommodate candidates with disabilities throughout the selection process. Please contact us at View email address on ca.talent.com for assistance.

Additional Information

• ROM does not require “Canadian experience.” International applicants with equivalent experience are encouraged to apply.
• ROM uses technology‑assisted tools (including JazzHR TalentFit) to support the review and screening of applications. All hiring decisions are made by human reviewers.
• This posting is for an existing vacancy.

Only candidates selected for an interview will be contacted. Please note that all candidates receiving a verbal job offer will be subject to a background check, including a criminal background check and verification of professional references, and other checks depending on the role.