Vice-President, Finance and Administration

Vice-President, Finance and Administration
Location: Etobicoke, Ontario / On-site
Type: Full-time | Permanent | Executive Leadership

About the Company
XTL Group of Companies (“XTL”) is a leading Canadian transportation and logistics company, providing reliable freight solutions across North America. XTL is a growing private organization recognized for its commitment to operational excellence, innovation, and long-term value creation. As we continue to expand, we are seeking a strategic and results-driven Vice-President, Finance and Administration to join our executive leadership team.

The Opportunity
Reporting directly to the President, the Vice-President, Finance and Administration (VPFA) plays a critical leadership role in shaping the company’s financial strategy and overseeing key administrative functions. This executive will act as a trusted business partner to the President and senior leadership, ensuring financial discipline, operational efficiency, and scalable systems to support growth.

Key Responsibilities
Strategic & Financial Leadership

• Partner with the President and Executive Team to define and execute financial strategies aligned with business objectives.
• Provide leadership on financial planning, forecasting, cash flow management, and capital allocation.
• Deliver insightful financial analysis to support strategic decision-making.

Financial Management & Compliance

• Oversee accounting, budgeting, financial reporting, and performance monitoring.
• Ensure compliance with all applicable accounting standards, tax regulations, and corporate policies.
• Lead annual audits and manage relationships with external auditors, banks, and advisors.
• Manage treasury functions, including cash flow, working capital, and foreign exchange exposure.
• Ensure full compliance with all Canadian tax laws and relevant financial regulations.

Risk Management & Governance

• Identify and mitigate financial, operational, and regulatory risks.
• Establish and maintain robust internal controls, policies, and procedures.
• Support governance requirements, including Board and committee reporting as applicable.

Administration & Operations

• Oversee all aspects of finance and administration such as Accounts payable, Billing, Accounts receivable, Collection, Payroll.
• Oversee contracts review (scope may vary).
• Drive process improvements and system enhancements to increase efficiency and scalability.

People Leadership

• Lead, develop, and mentor high-performing finance and administrative teams.
• Promote a culture of accountability, collaboration, and continuous improvement.
• Support talent development and succession planning within the function.

Qualifications & Experience

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field (MBA or Master’s degree an asset).
• CPA or equivalent professional accounting designation strongly preferred.
• Minimum 10 years of progressive experience in finance, including senior leadership roles.
• Proven experience in a private-sector environment, ideally within a growth-oriented organization.
• Strong knowledge of financial reporting, budgeting, audits, and regulatory requirements.
• Strong knowledge of tax compliance.
• Experience overseeing administrative or shared services functions is an asset.

Core Competencies

• Strategic mindset with strong business acumen
• Executive-level financial and analytical expertise
• Exceptional leadership and communication skills
• High integrity, sound judgment, and hands-on leadership style
• Ability to thrive in a fast-paced, evolving environment
• Candidates with relevant industry experience will be considered a strong asset

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