Contract Specialist

Being bilingual in English and Mandarin is a required skill for the position.

Responsibilities:

• Coordinate for registering new suppliers and subcontractors in the company’s vendor management system;
• Prepare individual package plans for approval from HQ;
• Conduct RFX’s for less critical POs and contracts;
• Prepare commercial evaluations, POs and contracts;
• Administer contracts and expedite POs;
• Review invoices accuracy against POs and contracts and submission to funding system for payment;
• Maintain procurement status report, accurate for submission to PMT and client;
• Preparation of flowcharts using Visio;
• Prepare accruals and cost forecasts and prepare justification for budget adjustments;
• Perform PO closeout;
• Work within site team to verify that deliveries satisfy the requirements and document any overages, shortages or damaged materials;
• Establish and maintain suppliers’ relationships, including communications and negotiations with suppliers;
• Identify inefficiencies in the supply chain to improve overall supply chain effectiveness
• Any other Supply Chain Management related scope of work, as assigned;
• Report to Project SC Lead and SCM Manager.

Qualifications:

• Have a Supply Chain, Business or Engineering degree;
• 3+ years of supply chain experience;
• Being bilingual in English and Mandarin
• Works well with systems and savvy with MS Office suite;
• Team player and will collaborate for the overall success of the project and the company;
• Entrepreneurial, agile and flexible to a new work environment.