Administrative Assistant (15-Month Contract)

Who we are:

Founded in 2006, Fortified Nutrition Limited manufactures and sells high quality, leading edge vitamin and mineral premixes and supplements for swine, dairy, beef and poultry producers and supports producers with a sales team across Alberta, Manitoba, Saskatchewan and Montana. Fortified Nutrition is under the GVF Group of Companies umbrella and operates in close affiliation with Grand Valley Fortifiers who is a progressive and innovative leader in animal livestock nutrition.

Ours is a family business that cares about its employees and its community. We make sure that all our staff get what the best workers deserve: benefits, good wages and respect.

The role:

We’re looking for an Administrative Assistant to support our Fortified Nutrition manufacturing facility in Morden, Manitoba.

In this role, you’ll support the Plant Manager, Supply Chain Coordinator, and mill team with a wide range of administrative, clerical, and data-related tasks. You’ll play an important role in keeping daily operations organized, accurate, and running smoothly

What you’ll do:

Office Administration & Coordination

• Act as the first point of contact for visitors, customers, and internal teams


• Answer and direct phone calls, take messages, and respond to general inquiries


• Prepare, proofread, and distribute correspondence, reports, and documents


• Manage incoming/outgoing mail and support general office organization


• Order and track office supplies and maintain inventory


• Schedule appointments and support general administrative coordination

Data Entry & Operational Support

• Process and validate documentation for receipts, assemblies, and transfers


• Enter and maintain data in systems such as Sage 300 and D365


• Generate reports to verify accuracy and support reconciliation


• Assist with month-end counts and documentation


• Support formula entry and updates in the system


• Track document errors and support continuous improvement efforts

Customer & Order Support

• Notify customers when orders are ready for pickup


• Generate invoices and process payments (including credit card transactions via Clover)


• Maintain digital and physical filing systems for completed order

FeedAssure & Safety Administration

• Support FeedAssure and QA/QC programs alongside HACCP Coordinators


• Assist with maintaining certification, audits, and documentation


• Ensure required forms and records are complete and accurate


• Support sample submissions and supplier approval processes


• Maintain Safety Data Sheet (SDS) documentation

Additional Support

• Assist nutritionists with vet script reporting


• Support general office upkeep and team needs


• Take on additional responsibilities as assigned

Your background includes:

• Post-secondary diploma in Office Administration, Accounting, Supply Chain, or a related field


• 1–3 years of experience in administration, accounting, customer service, or a similar role


• Strong technical aptitude with experience using ERP systems (D365 preferred; Sage is an asset)


• Experience supporting inventory, warehouse, or order management processes is an asset


• Background in agriculture, feed, or food production is considered an asset


• Exposure to FeedAssure or HACCP programs is an asset


• Proficiency in Microsoft Office, with strong Excel skills preferred


• High attention to detail with the ability to manage and reconcile data across systems


• Strong organizational, communication, and time management skills


• Ability to work both independently and collaboratively in a fast-paced environment

Why work with us: 

• Competitive salary


• Canadian Family Owned and Operated Company
  


• Profit sharing bonus


• Donation matching program 

Living our values:

• Passion:  Serving customers innovatively and well.


• Humble Confidence:  Confidently choosing to forgo our status, deploy our resources and use of influence for the good of others before ourselves.


• Integrity:  Consistently honest while honouring commitments with our customers, co-workers and suppliers.


• Professional:  Committed to excellence in the way we lead, serve and relate.


• Caring:  With a servant heart, truly caring for customers and co-workers. Find satisfaction in assisting with others’ challenges and joy in witnessing their success.

All interested applicants are asked to apply with a copy of their resume. We thank all applicants for their interest however, only candidates considered for the position will be contacted for an interview.