Manager, Collections and Registration

About Toronto Metropolitan

For more than 75 years, Toronto Metropolitan University (formerly known as Ryerson University) has been shaping the next generation of leaders through its uniquely innovative, entrepreneurial and career-focused approach to higher education. Driven by bold leadership, cutting-edge research and a deep commitment to academic excellence, TMU collaborates with students, faculties, staff and partners to push boundaries, reimagine solutions and create meaningful change in an increasingly interconnected world.

TMU welcomes those who have demonstrated a commitment to upholding the values of equity, diversity, and inclusion and will assist us in realizing the benefits of embedding these values into the work at every level and in every unit of the university. In addition, to correct the conditions of disadvantage in employment in Canada and to bring lived experiences to the work, we encourage applications from members of equity deserving groups that have been historically disadvantaged and marginalized, including First Nations, Métis and Inuit Peoples in Canada, First Nations Peoples in the United States, racialized people, Black people, persons with disabilities, women, and 2SLGBTQ+ people. Preference will be given to candidates with lived experiences as people from equity deserving groups, as well as experience working with these communities with which the University works every day. Please note that all qualified candidates are encouraged to apply and we welcome newcomers and immigrants to Canada.

In April 2022, the university announced its new name of Toronto Metropolitan University. Learn more about our next chapter.

The team

The Image Centre (IMC) is Canada’s leading institution dedicated to the exhibition, research and collecting of photography. Established in 2012 at Toronto Metropolitan University, in the heart of the city, the IMC welcomes visitors to explore the intersection of photography and culture. Through compelling exhibitions and engaging public programming, the IMC showcases work by emerging, renowned, and anonymous photographers, past and present. With a growing collection of nearly 500,000 photographic objects and an innovative scholarly research program, the IMC is also a vibrant hub for the preservation and study of photography. For more information, visit theimagecentre.ca.

The Opportunity

The Image Centre (IMC) is seeking a Manager, Collections and Registration to oversee, safeguard and elevate our world-class photography and archival holdings. In this high-impact role, you will blend strategic oversight with hands-on stewardship - managing everything from cataloging and database management to legal agreements, acquisitions, and compliance with Canadian Heritage standards. If you are a collaborative leader eager to champion institutional standards, mentor a dedicated team, and connect our extraordinary visual collection with diverse audiences, we want to hear from you.

Responsibilities Include

• Collections Management, Planning and Registration: Oversees all record management, inventory tracking, archival arrangement, digitization and cataloging of IMC collection materials, including a variety of photographic objects and archival materials such as works on paper, ephemera, rare books, periodicals, time-based media and digital born assets.
• Access and Research Coordination: Oversees scheduling and arrangement of access to the collection, and responds to collection and research inquiries from TMU stakeholders and the public.
• Loan and Installation Coordination: Manages, reviews and negotiates the terms of incoming and outgoing loan requests, including facility reports, and oversees registration activities related to the same. Coordinates with third-party lenders or borrowers.
• Acquisitions and Donor Relations: Leads the IMC’s Collections Committee, which meets to decide on prospective acquisitions. In consultation with the Director, Curator, and the Committee, evaluates and proposes potential acquisitions, assessing the quality, desirability, and suitability of both purchase opportunities and donation offers.

Leadership Competencies

• Acts with Integrity: Demonstrates behaviors aligned with high ethical standards and personal integrity and acts in accordance with TMU values.
• Builds Relationships of Trust & Collaboration: Actively builds a culture of trust and fosters meaningful relationships.
• Leads Inclusively: Creates an inclusive environment where everyone is respected, recognized, empowered to achieve their potential, and valued for their differences.
• Demonstrates Organizational Acumen: Understands and respectfully navigates complex internal and external environments using sound judgment, diplomacy, and tact.
• Drives Vision & Results: Creates and implements a vision grounded in sound decision-making to achieve desired outcomes.

Qualifications

• A minimum of a Master’s Degree, with a specialization in Art History, Museum Studies and/or Information Studies/Collection Management, with a specialization in the history of photography and/or care and management of works on paper, lens-based media or other visual collections.
• A minimum of 7 years of relevant experience managing visual collections in a public gallery/ museum, university library/archives, or specialized departmental setting.
• A minimum of 3 years of experience in a supervisory capacity, preferably in a comparable organization, or a similar cultural or academic environment.
• Experience with relevant systems, software and hardware, preservation and management of collections; developing policies, processes and standards, shipping insurance, brokerage etc.
• Experience in facility operations related to collection management, including HVAC, mechanical maintenance and security.
• Experience handling photographic and digital media.
• Demonstrated knowledge of organization and management of archives, and collection circulation and access.
• Demonstrated knowledge in applicable domestic and foreign laws and regulations including copyright law, customs regulations, contract law, and foreign immunity from seizure.
• Knowledge of the disparate aspects of collection management standards, archival arrangement, preservation methodologies and related policy development.
• Familiarity with gifting procedures related to the donation of artworks in Canada, including the Canadian Cultural Property Export and Review Board (CCPERB), the Canada Revenue Agency and the Canadian Council for American Relations procedures.
• Knowledge of facility management and Movable Cultural Property Designation requirements for institutions.
• Knowledge of current and evolving museum operations and practices.
• Knowledge of art history and cultural theory, with a specialization in photography, lens-based media and contemporary arts.
• Strong organizational, research, analytical and project management skills.
• Knowledge of financial, accounting methods and business management practices.
• Knowledge of standard office equipment and comprehensive computer skills and command of various applications and tools such as MS Office, Google Workspace, Adobe Creative Suite, collection management software, Thermoserver/client, SQL language, etc.

Additional Information (MAC)

Position Number 20004442 Reports To Director Department The Image Centre Employee Group MAC Vacancy Type Term This is a current vacancy

Work Location Hybrid Start Date ASAP End Date 12 months from start date Hours of Work 36.25 Grade C51 Salary Scale $78,550 - $125,475 Hiring Salary Range $78,550 - $102,012 TA Specialist Aneka Salina Posting Date October 13, 2026 Application Close Date October 26, 2026

• An equivalent combination of education and experience may be considered.
• Applicants who do not meet all of the posted qualifications may, upon the University’s sole discretion, be considered to fill a vacancy on an underfill basis.
• Candidates must have a demonstrated record of dependability/reliability and a commitment to maintain confidentiality.
• We encourage all First Nations, Metis and Inuit peoples or Indigenous peoples of North America, to self-identify in their applications.
• As part of the selection process, candidates may be required to complete an occupational assessment.
• Applications will only be accepted online through Toronto Metropolitan University's career site.
• Toronto Metropolitan University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA), and aims to ensure that independence, dignity, integration and equality of opportunity are embedded in all aspects of the university culture..
• We will provide an accessible experience for applicants, students, employees, and members of the Toronto Metropolitan University community. We are committed to providing an inclusive and barrier‑free work environment, starting with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please submit your request through the AskHR webform. All information received in relation to accommodation will be kept confidential.