HR and Office Assistant

Job Responsibility:

Company Overview:

Since 1925, Reliance Foundry has been proudly serving the local community and delivering top-notch site furnishings to municipalities and companies across various industries. Our quality products have transformed numerous spaces into inviting and safe areas. Whether it's our stylish benches adding comfort and charm to your park, our durable bollards keeping pedestrians safe, our large variety of bike racks facilitating accessible cyclist access, we are proud to enhance your surroundings.

Sustainability is central to everything we do. We are passionate about developing long lasting and eco-friendly products that look great and contribute to a cleaner and greener planet. We love to create exceptional public spaces that leave a lasting impact on our communities.

We now serve our global customer base with a product line of contemporary site furnishings, castings products and increasingly we'll offer a range of inventive Tech solutions coupled with our core product lines. We are a small yet ambitious e-commerce company where our mission is to revolutionize the way installers and consumers access and utilize our products, ensuring quality, innovation, and customer satisfaction at every turn.

Reliance Foundry is a dynamic growing company with a bright future that focusses on providing our customers and our staff with the best possible experience we can offer.

As a company we invest in our employees, are proud of our diversity and believe it makes us stronger. Our current team come from over a dozen different countries: we are all different ages, faiths and beliefs. It is our belief our people are our greatest assets.

We are now looking to enhance our team by adding an talented individual to the HR and support team someone who shares our passion in working towards a common mission.

This is an on-site position.

Job Overview:

We are seeking a qualified and experienced HR and Office Assistant to join our company. Reporting to the HR Manager on site at our head office in Surrey, the successful candidate will be responsible for assisting in the daily operations of the HR department and smooth running of the office.

The ideal candidate will be providing administrative support to the office while carrying out HR tasks with discretion which may include, writing s, arranging interviews, conducting initial screening calls, supporting the training and development of our employees, carrying out administrative tasks for the team and occasionally providing vacation support to the accounting team.

This is a pivotal role and one that will give you the opportunity to work across several departments. No two days will be the same so if you are well organized and love variety this is the ideal position for you.

Key Responsibilities:

Office Management:

• Manage office supplies, including ordering, stocking, and maintaining inventory levels.
• Assist in office management tasks, including greeting visitors, and maintaining a clean and organized work environment.
• Creating schedules for new staff, training, meetings, travel etc.
• Plan and organize company events and meetings, including booking venues, arranging catering, and coordinating with vendors.

Human Resources:

• Assist in the recruitment process, including creating s, posting job vacancies, and scheduling interviews.
• Conduct phone screenings of candidates to ensure they meet the basic qualifications for open positions.
• Conduct new employee orientation and onboarding processes, including preparing new hire paperwork and setting up new employee files including I.T. requirements and setup.
• Manage employee records, initially manually but later through an HRIS.
• Provide administrative support to the HR department, including drafting correspondence, preparing reports, and managing HR-related queries.
• Notify applicants of results of selection processes.
• Conduct employee engagement activities to foster a positive and productive work environment.
• Assist with monthly event planning, coordination, and execution.
• Other duties as required.

Accounting:

• Some experience working in accounting would be an asset to enable vacation coverage e.g. Accounts Payable, Accounts Receivable (elements of full cycle accounting).
• Other accounting assistance as needed.

I.T.

• Coordinate the occasional visits by the I.T. mgmt. company.
• Assist with the tech setup for new staff in conjunction with the I.T. mgmt. company.
• Assist with keeping an inventory of tech hardware.
• Assist with the coordination of phone numbers, handsets and setup of VOIP phones for staff.
• Assist with re-organizing file folders in MS Explorer.
• Assist with the setup, maintenance of our MS Sharepoint folders.
• Assist with the preparation and execution of files in Excel, Powerpoint and Word.

Requirements:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Sharepoint)
• Associate, bachelor's in business administration, Human Resources or Accounting.
• Minimum of 2 years of experience in an HR, office administration, or accounting role.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently, that's great, but we are a team and love team players.
• Experience in accounting, office management and event planning preferred.
• Preference given to those that, are by default, the Happiest person ever.

We offer competitive compensation and benefits packages. This is a full-time on-site position.

We are an equal opportunities employer.

If you are a motivated individual who is passionate about human resources and eager to learn, we encourage you to apply. Please submit your resume and cover letter detailing your relevant experience.

Due to the volume of submissions we receive only qualified candidates will be contacted for an interview.

Job Types: Full-time, Permanent

Pay: $40,000.00-$47,000.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Extended health care
• Flexible schedule
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Tuition reimbursement
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Human resources: 1 year (required)

Work Location: In person