Configuration Management Project Lead

At Heart & Stroke our mission is to promote health, save lives and enhance recovery. We are committed to a culture that exemplifies our core values: champion health, practice humility, embrace change, drive impact, learn and grow and be heartfelt as we work together to beat heart disease and stroke.
We believe in equity, diversity and inclusion ― it’s embedded in our values and core mission work to support all people in Canada to lead healthier lives. We are committed to applying this principle to cultivate a welcoming environment that embraces diversity among our employees. Candidates from diverse backgrounds, including but not limited to, Indigenous peoples, racialized communities, 2SLGBTQIA+ communities, women, and people living with disabilities are encouraged to apply.
To learn more about our mission, values, commitment to EDI, and the difference Heart & Stroke makes in the lives of people in Canada at every age, please visit our website
Join Heart & Stroke as a Project Manager and play a pivotal role in delivering innovative projects that span IT and business process improvement. In this dynamic position, you’ll lead cross-functional teams, collaborate with senior leaders, and help shape the future of our organization.
Reporting to Vice President, Strategy Implementation & Integrated Planning, you’ll be responsible for planning, executing, and closing projects that require creativity, resourcefulness, and a passion for results. Your expertise in project management will be key as you guide stakeholders through process re-engineering, manage complex deliverables, and ensure seamless integration across departments. Please note this is a 12-month contract and hybrid working role.
While most work will be performed remotely, candidates must reside within the GTA to accommodate occasional travel to the Toronto office as business needs arise.

Project deliverables and task management
Responsible for the overall coordination of project deliverables and managing the project to completion
Ensure all project deliverables conform to PMO project management, standards and procedures
Assign, manage, and track tasks and activities specific to the project
Project Planning
Develop and manage a project plan and schedule including the work breakdown structure and all dependencies
Manage all phases of the project lifecycle (initiation, planning, execution, control and closing)
Working with IT, manage data migration, complete quality assurance and systems testing for data integrity and coordinate resolution of issues
Manage the system development lifecycle with external vendors (i.e. contract review/signoff, system/ technical design, prototypes review and development, QA and user acceptance Planning (UAP), Testing (UAT) and deployment to production)
Monitor and Control
Manage and monitor vendor and stakeholder expectations to ensure open and consistent communication channels, and timely completion of deliverables
Working with the Director, Strategy Implementation and Integrated Planning to setup and manage project steering committees
Manage risks, opportunities, issues and decisions – assess and take corrective action to mitigate or resolve as needed
Clearly communicate project deadlines and monitor core project team’s progress through deliverables and milestones
Closely work with vendor implementation team (where applicable) to ensure open and consistent communications, and timely completion of vendor deliverables.
Communicate regularly with PMO leadership, key sponsors and other stakeholders, identifying upcoming issues, concerns, changes and resources requirements
Facilitate development of a change management process for larger enterprise-wide projects or projects that incur organizational changes
Ensure all lessons learned and documentation are clearly captured and accessible within the PMO
Bachelor’s degree in Healthcare, Information Technology, Business, or related field or equivalent work experience.
PMP Certification considered an asset (preference will be given to those with certification)
Minimum 3-5 years of project management experience, with a focus on IT initiatives and business process improvement
Experience managing medium to large scale projects, with a high degree of complexity, from both a business and technology focus
Proven project success in working on large projects, involving multiple departments, on time and within budget
Experience working with a national organization with multiple sites is an asset.
Experience with CRM Salesforce migration in the fundraising space considered an asset.
Strong project planning and project management skills, process mapping, negotiation skills, problem solving, stakeholder management, and analytical skills
Advanced MS Office, SharePoint knowledge.
Knowledge of Smartsheet is considered an asset
Solid understanding of system configurations and data flow
Excellent verbal/written communication and presentation skills to effectively communicate with stakeholders across the organization, including senior and executive management
Bilingualism (English/French) is considered an asset
Heart & Stroke believes that time off is integral to the personal health and wellness of our employees.  We offer paid wellness days and personal days. In addition, we provide health, medical, dental and vision benefits.  Furthermore, our staff enjoy flexible hybrid working arrangements and support with reimbursement for mobile phones and home office set up.
If you want to join the fight to beat heart disease and stroke while building an engaged and giving community, apply by December 31, 2025. To learn more about our mission, our values and the difference Heart & Stroke makes in the lives of people in Canada at every age, please visit our website .
If you have been contacted for an interview and require accommodation to participate in the recruitment and selection process, please advise and we will work with you. At this time, interviews are currently being conducted via phone or video call, so we look forward to ‘virtually’ meeting you!