Administrative Assistant I - Full-Time (Temporary)

Administrative Assistant III

Position Status: Full-Time Temporary (This position to last not later than December 25, 2026)
Teamsters Local 31
Salary Range/ Wage Rate: PG T15 $2,137.30 - $2,510.68 bi-weekly (2024 wage rates)
Our Regional Parks Department is seeking an Administrative Assistant III who will be responsible for a variety of complex administrative and clerical duties.
A quick learner, detail-oriented, resourceful, you have the ability to work with limited supervision, and thrive working in a busy environment. Performs complex clerical and administrative duties for a superior and/or the superior's subordinates; processes confidential material; Assembles, collates, edits, formats and types a variety of technical and administrative materials and other data for referral or action such as letters, notices, contracts, specifications, requisitions, progress estimates, reports, presentations, budget estimates, agendas, minutes and speeches.
Takes instructions from and performs clerical and typing duties for a group of professional and technical employees.
Prepares, posts and maintains soft and hard copy files and records using databases and electronic file management systems and in accordance with corporate records management standards.
and maintains office supplies.
Retrieves and compiles statistical information and data; provides direction and assistance on a variety of office operations; and assigns clerical and typing duties to direct reports as required.
Ensures for preparation, printing, deadlines adherence and distribution of committee agendas, minutes and materials; Performs some duties of clerical superior in their absence.
Enters and processes invoices, timesheet entries, work orders, purchase orders, requisitions, training and travel requests, expense claims, membership fees, tenant applications, accounts and notices, credit checks and cheque requisitions and other materials.
Provides a variety of factual information and assistance to staff, business and government contacts and the public.
Completion of Grade 12, including or supplemented by business and administrative courses. Considerable related experience, preferably as an Administrative Assistant II or an equivalent combination of training and experience.
Considerable knowledge of office practices and procedures.
Sound knowledge of business English, spelling, punctuation and arithmetic.
Ability to work under pressure, meet deadlines and complete assignments with minimal supervision.
Ability to establish and maintain effective working relationships with the public, staff, officials and other contacts.
Ability to relieve a superior of office tasks and perform routine administrative detail with minimal supervision.
Ability to operate a variety of office equipment and computer applications related to the work.
Ability to process clerical work of a complex and technical nature, take meeting minutes and prepare routine correspondence and reports.

Metro Vancouver employees proudly serve the region and demonstrate the behaviours and attributes of six leadership competencies: Accountability, Adaptability, Building and Nurturing Relationships, Communication, Continuous Learning, and Strategic Thinking and Action.
We strive to attract and retain a talented, diverse workforce that is reflective of the region we serve. Learn more about our commitments to diversity, equity, and inclusion .