Senior Contract Management Specialist

Commercial Management (20001220) - Head & Staff - Commercial Management (30000598)
Weekly Hours: 35 Off Days: Saturday-Sunday Shift: Day

The Toronto Transit Commission (TTC), North America's third largest transit system and recognized as one of the top places to work in the GTA has introduced its new 2024-2028 TTC Corporate Plan - Moving Toronto, Connecting Communities which continues the TTC’s legacy of delivering service to hundreds of millions of customers a year. The TTC’s new vision and mission statements also help promote the many environmental, social equity and economic benefits that the TTC provides:
To serve the needs of transit riders by providing a safe, reliable, efficient, and accessible mass public transit service through a seamless integrated network to create access to opportunity for everyone.

We have exciting opportunities in the Commercial Management Department! The Toronto Transit Commission (TTC) is currently hiring Senior Contract Administrators for the Electrification Infrustructure Portfolio.
This role involves managing stakeholder relationships and optimizing commercial management processes.
You will be responsible for end-to-end contract planning, management and administration for large scale, high value and complex projects
Your role will include reviewing, interpreting and analysis of contract requirements, tenders and contract documents, to ensure that the overall contracting strategy and individual clauses/terms are applied appropriately and consistently to reduce the risk and protect the interests of TTC
You will identify and advise on the resolution of a range of critical contract works with the project delivery teams and vendors to resolve contractual inconsistencies, irregularities and other related issues i.e. contractor performance
The Senior Contract Administrator will be expected to enforce contractual obligations and conditions by engaging internal legal representation and providing assistance in negotiations and resolution of matters, or enforcement of penalty clauses, Liquidated Damages, etc.
Escalates complex, high-profile issues/matters to the Commercial Manager.
Your role will include being responsible for accurate administration of various contract records, such as work plan releases, changes, variations, certificates of payment, amendments, correspondence, notices etc. in the Contract Management System
Review and process payments in accordance with the contract requirements and ensure compliance with legislative obligations in accordance with the Construction Act Ontario (release of holdback, notices etc) and applicable timeframes.
You will monitor assigned contracts and the respective progress, prepares and provides status reports to management and project teams, as required.
In this role, you will be required to analyze rationale for contract changes/amendment/claims and implementing claims avoidance and mitigation practices/strategies.
Your role contributes expertise and advice to the design, planning, development of the existing contract management systems, standards and operational procedures, including recommendations to improve/adjust contract management processes/procedures
You will review and process Requests for Quotes, Contract Amendments/Changes and Change Directives in addition to preparing estimates for proposed changes/amendments/claims.
Prepares and issues letters and memoranda regarding commercial/contractual matters
revenue vehicles (hybrid buses, electric buses, paratransit gasoline and electric buses,
Automatic Train Control system for Line 2, and
EPC work associated with the installation of the charging infrastructure for both revenue and non-revenue vehicles .
Completion of a post-secondary college diploma or university degree in a related discipline (e.g. Engineering, Construction Project Management, Quantity Surveying, Construction Law etc.) or a combination of education, training and experience deemed to be equivalent
Certified Construction Contract Administrator (CCCA), Project Management Professional (PMP), Professional Engineer Ontario (P.Strong knowledge, and experience in post award contract administration practices in complex infrastructure environments
Ability to read and comprehend technical specifications and drawings and possess a good understanding of technical issues related to revenue vehicle/equipment manufacturing, engineering design and construction as well as a very good understanding of legal and commercial issues and practices related to tender and contract law
Proven experience in managing projects and contracts in a multi-functional environment
Knowledge of quality assurance and quality control principles, practices and methods to lead the implementation of controls for contract management processes
Strong knowledge of claims management techniques and practices in a large scale, multi-faceted environment
Solid negotiation and oral/written/presentation skills to manage contract administration and commercial management issues
Sound interpersonal and oral/written/presentation skills to present complex and/or new ideas with clarity and simplicity, liaise with all levels within the organization and in the field, and work effectively with specialists across multiple sectors
Understand and apply administrative policies, processes, and procedures
Use office technology, software and applications
Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging, representation and reflects the needs of the communities we serve.
A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives and making the most of the benefits of working remotely and purpose-driven in-person collaboration opportunities.
One of the great benefits of being a full-time TTC employee is becoming a member of TTC defined pension plan.
A comprehensive package that covers health, dental, vision and more.
Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues’ well-being.
Commitment to EDI
The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQIA+ community. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. You are expected to write your own materials and provide your own qualifications and experiences during the hiring process. The TTC will not tolerate the use of artificial intelligence or external resources in any of your submissions or responses, or the disclosure of interview questions to others. The use of any artificial intelligence (AI) tool including, but not limited to, ChatGPT and Microsoft Copilot, to generate or produce any information or materials to be submitted or any response to any assessment question or any interview question, is prohibited.
All information and materials you submit, including resume, cover letter, and assessment responses, are your own original work without the use of any AI tool
The TTC’s policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship.