Branch Administrator (Full Time)

Branch Assistant - Corporate Services

Permanent Full-time (35 hours per week)

Are you naturally collaborative, service-oriented and community-focused? Do you want to make a difference in your community and be part of an organization that has a direct impact on the quality of life of residents in the Comox Valley? At the Comox Valley Regional District (CVRD) we are committed to fostering a respectful, inclusive, equitable and diverse workplace which is representative of the community we serve.

Our core values-collaboration, service, accountability and sustainability help guide us in everything we do. In addition to the Comox Valley being an attractive geographic location to live and play, rich in rural agriculture, vibrant urban development, meandering coastline and dramatic mountains, working at the CVRD provides work/life balance through flexible work options, competitive salary and wages, employer-paid benefits package, and municipal pension plan. At the CVRD we value continual learning and growth and support employees’ development through technical, professional, and leadership training.

To learn more, visit our website at

We are accepting applications for a full-time Branch Assistant – Corporate Services to join our Corporate Services team. The Branch Assistant provides administrative assistance and support to the Corporate Services Branch, which includes legislative services, communications, information systems and administration services. Reporting to the General Manager of Corporate Services, the primary responsibilities of this role include:

Providing administrative support to all managers and staff within the branch in performing weekly, monthly and annual functions;

Providing administrative support for public engagement events and campaigns;

Updating and consolidating corporate policies and bylaw amendments; preparing new policies and bylaws in established format and assisting in maintaining relevant policy and bylaw databases;

Undertaking word processing assignments such as correspondence, reports, briefing notes and contracts, including spreadsheets, charts and graphs and ensuring alignment with corporate identity guide;

Scheduling appointments, meetings and travel and receiving and distributing mail;

Responding to enquiries of a general nature over the phone or in person and preparing correspondence in response to routine written enquiries;

Composing correspondence and drafting staff reports as directed;

Researching, preparing and processing forms, reports, notices, media releases, correspondence, advertisements and other documents and materials relating to branch programs and processes;

Maintaining management reports and project tracking systems, and supporting staff to ensure deadlines are met;

Maintaining various files, databases and spreadsheets, updating relevant resource materials for the branch, and archiving files on a pre-scheduled basis;

Providing backup administrative support for other branches.

Knowledgeable in the practices and processes involved in local government office administration and the Corporate Services branch;

Experienced in providing administrative support with over two, up to three years of directly related experience;

Educated in office administration, including an office administration course of up to six months duration at the post-secondary level following high school graduation (additional education in local government is preferred);

Comfortable using office equipment and coordinating administrative details;

Comfortable responding to complaints, solving problems and resolving conflict when required;

An advanced user of Microsoft Office Suite with strong skills in SharePoint;

Comfortable using agenda and meeting management software (eg. MARS) and retrieving information from financial software applications (eg. LandUse, iCity) and web-based applications for file and document sharing.

This is a CUPE Local 556 position with a current wage rate of $36.84 per hour.

Virtual or in-person interviews are available.

We celebrate diversity and welcome applications from all qualified candidates.