Assistant(e) Responsable Planning

January 12 2026

Executive Assistant

Position Type: Full-time continuing

Location: School Board Office Grand Forks BC

The School District is seeking a highly skilled and professional Executive Assistant to provide advanced administrative and confidential support to the Superintendent of Schools the Secretary-Treasurer and the Board of Education. This role is central to the smooth operation of senior leadership and governance functions across the District.

Manage complex calendars correspondence travel and meeting logistics for senior leaders and the Board of Education.

Prepare and edit reports presentations and briefing materials.

Coordinate Board and Committee meetings including agendas materials and minute-taking.

Maintain official Board records and ensure compliance with the School Act Board policies and FOIPPA and that all reporting requirements are met.

Provide administrative support to Human Resources as required (job postings letters of offer/resignation/retirement collective bargaining minutes supporting on-/off-boarding etc.).

Maintain Board policy and District administrative procedures by compiling and implementing amendments and publishing updates on District website.

Assist with planning/coordinating district events and provide on-site support.

Serve as a primary contact for Trustees and support effective communication between the Board district staff and the community.

Support district communications public notices and event coordination.

Grade 12 plus a post-secondary certificate or diploma in Office or Business Administration (or equivalent experience).

Minimum 3 years of senior-level administrative experience preferably in the public sector and/or unionized environment.

Experience supporting executives or elected officials is an asset.

Advanced proficiency with Microsoft Office and digital collaboration tools.

Knowledge of governance procedures and records management practices is preferred.

Why Join Us Youll play a key role in supporting educational leadership and public governance in a dynamic community-focused environment. This position offers meaningful work professional growth and the opportunity to contribute to the success of students and schools across the District.

This full-time permanent position is 35 hours per week with typical schedule being Monday to Friday 8:30 am to 4:30 pm starting February 17 2026 or a mutually agreed upon date. The position will remain open until a suitable candidate is found however applications received by 4:00 pm on Thursday January 22 2026 will be assured full consideration. Successful applicants will be required to consent to a Criminal Record Search prior to employment.