EA to CEO
DotYeti Design
- Remote job
Executive Assistant - DotYeti
Important Note: This position requires overnight-shift hours (9:00 AM - 5:00 PM Vancouver Time).
We're looking for a proactive and client-focused Executive Assistant to help us build strong, lasting relationships with our clients and ensure smooth collaboration with our creative team. You'll play a key role in managing the end-to-end client experience and the CEO's daily operations, making sure expectations are aligned, communication is clear, and the final outputs exceed expectations.
Manage the CEO's complex calendar and act as a proactive appointment setter, coordinating with prospects to get high-value meetings on the books.
CRM & Inbox Triage: Own the CRM (Hubspot) by keeping data clean, managing the sales pipeline, and handling email triage to ensure no lead or priority falls through the cracks.
Light Project Management: Assist with organizing business files, tracking project deliverables, and ensuring necessary documentation is current and accessible.
Research & Sales Collateral: Conduct research on prospects and assist in preparing high-quality decks, documents, and proposals to help close deals.
Personal Administration: Handle occasional personal administrative tasks, including complex travel bookings, expense reporting, or managing corporate/personal gifting.
Maintain Confidentiality: Exercise the highest level of discretion across all aspects of the role, protecting sensitive business and personal information.
Has 3+ years of proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level support role.
Solid experience in Hubspot Power User and feel confident managing CRM workflows, contacting clients, and sales pipelines.
With excellent written and verbal communication skills, and a keen ability to articulate thoughts clearly and draft polished correspondence.
Bonus Points for:
Fully Remote Work: Enjoy the flexibility of a remote work environment.
Generous paid time off, mental health leave, and comprehensive health coverage.
Competitive Compensation: Competitive salary with yearly and surprise raises.
Allowance provided to equip your home office.
Note: We are currently not accepting meeting requests for this position through our website.
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