Event Planning Coordinator

The Engineering Career Centre (ECC) connects University of Toronto students with meaningful professional experiences that provide a solid foundation for successful careers and life-long learning. In addition to hosting a wide range of professional development workshops, events and services throughout the year, the ECC team runs a work-integrated learning program to connect engineering students with a wide range of industry opportunities. As passionate and career-driven academic professionals, the ECC team seeks to nurture students and provide a comfortable transition from academic to professional life.
Under the general direction of the Director, Operations, the incumbent is responsible for supporting the Engineering Career Centre Co-op programming including student programming, employer development efforts, the PEY Edge conference, workshops, industry information sessions and career fairs.
Conceptualizing, organizing and executing event activities
Analyzing client needs and making recommendations on event logistics and options
Coordinating the schedule for program and event calendars
Overseeing space and resource requirements for events and related programming
Conducting post-event evaluation, analysis and recommendations for changes
Developing content for marketing and/or promotional materials
Building and strengthening relationships with stakeholders and partners of strategic importance
Planning and estimating financial resources required for programs and/or projects

Bachelor's Degree or acceptable combination of equivalent experience.
Minimum five years of recent and related experience in event coordination and program delivery.
Experience planning and estimating financial resources required for events and/or projects, as well as monitoring and tracking expenses.
Experience conceptualizing, organizing, and executing a high volume of events and activities with tight timelines.
Experience analyzing client needs and making recommendations on event logistics and options.
Experience developing survey and reporting tools to evaluate program and event success.
Excellent project coordination and event management skills.
Demonstrated commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.
Strong computer skills including Microsoft Office, spreadsheets, databases and web (blogs, social media, email newsletters, etc.).
Strong customer service orientation and the ability to build and maintain strong relationships with stakeholders while effectively balancing the needs of multiple stakeholders.
Flexible and adaptable to work outside of core hours.

Assets (Nonessential):

Experience planning events for program related purposes.
Familiarity with planning and delivery of student extra-curricular activities.
Experience with events that bring together multiple stakeholders.

Schedule: Full-Time
Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Student Services
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.