Office clerk and administration.

At AlumaSafway, we know our employees are our greatest asset, which is why we give them the tools, training, and resources to be successful. The Office Administrator plays a key role in supporting operational efficiency across projects and departments by ensuring accurate, timely, and compliant administration of financial, payroll, and project documentation. This role is integral to maintaining seamless coordination between field operations, finance, contracts, and billing teams, reinforcing AlumaSafway’s commitment to safety, accountability, and operational excellence.
Answer and direct incoming phone calls in a professional and courteous manner, ensuring inquiries are routed to the appropriate individual or department.
Provide front-line coverage for the rental desk, greeting customers and facilitating equipment rental transactions.
Receive and process packing slips submitted via email or hard copy, ensuring accurate entry and documentation within internal systems.
Maintain accurate, real-time tracking of assigned administrative tasks within the system, updating statuses regularly.
Support Finance with report reconciliation prior to customer billing.
Support job costing and timekeeping administration, including distribution, collection, and organization of daily and weekly timesheets.
Maintain organized filing of timesheet and payroll documentation in accordance with AlumaSafway standards and record retention requirements.
Collaborate with Contracts, Operations, and Billing teams to ensure smooth workflow and resolve delays, discrepancies, or missing documentation.
Support quote preparation and related administrative tasks as required.
Provide general administrative, coordination, and clerical support to ensure efficient office and project operations.
Minimum of 1 year of relevant administrative experience preferred; accounting exposure considered an asset but not required.
High school diploma or equivalent required.
Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint).
Solid mathematical and numerical accuracy skills.
Strong organizational and clerical capabilities.
Bilingualism in English and French considered an asset.
The role also requires prolonged periods of computer use, including sitting, typing, and visual focus on screens for extended durations. The ability to perform these functions safely and consistently in an office environment is required.

AlumaSafway offers a competitive benefits package that includes medical, dental, vision, life and disability insurance.
AlumaSafway is a global company headquartered in the United States, with various departments worldwide. English is essential for everyday operations.
greatest depth of expertise to the industrial, commercial and infrastructure markets. Through a network of more than
25 strategic locations throughout Canada, AlumaSafway delivers a full range of service offerings including scaffolding,
motorized & access, insulation, rope access, refractory, fireproofing and coatings. and refurbishment projects as well as new construction and expansion plans with unmatched service from expert local
creed, color, national origin, religion, gender, marital status, sexual orientation, age, disability, special disabled or
AlumaSafway welcomes and encourages applications from people with disabilities. Accommodations are available on
hired, promoted, transferred or having ongoing employment with us.