Fulltime Administrative Assistant

MCC BC's teams deliver services, generate revenue and awareness, and perform supporting functions to help MCC provide relief, development and peace around the world and in our local communities. As MCC BC’s Administrative Assistant, you are the versatile cornerstone of our team, stepping in wherever needed to handle routine tasks, drive special projects, offer administrative support, and provide proactive assistance. Your contributions ensure that MCC BC’s teams have the resources and support they need to make a meaningful impact and help change the world.

Reporting to the Executive Coordinator and as an integral part of MCC BC’s office team, the Administrative Assistant plays a crucial role in providing comprehensive administrative and functional support across all MCC BC teams. This dynamic and multifaceted position involves offering relief and assistance to the reception team, supporting the Advancement team with donor engagement, database management, event coordination, and assisting the Programs team with administrative and service-related tasks. Additionally, the role extends to collaborating with the Social Enterprise, Executive Support, and Administration teams to manage tasks, improve processes, and execute projects.

Each day, the Administrative Assistant exemplifies MCC BC’s core beliefs, values, and mission, fostering positive and professional interactions with colleagues, visitors, donors, and stakeholders while delivering well-organized, proactive, and dependable support to ensure the success of MCC BC’s initiatives.

As an integral member of the team, this position requires a personal alignment with MCC BC’s Christian identity and values, which are rooted in Jesus, the broader community of faith, and the work of reconciliation. Job Details Salaried Employee -Full Time at 1 FTE
Must be able to demonstrate a commitment to a personal Christian faith and discipleship, active participation in a Christian church or Christian community, and nonviolent peacemaking.

Minimum 1 year of relevant office or administrative experience, or combination of education and some experience

TECHNICAL COMPETENCIES

Proficient and advancing expertise in utilizing modern office technologies, including MS Word, MS Excel, MS PowerPoint, MS Teams, MS Outlook, and web browsers
Skilled in delivering welcoming, professional, and accurate responses to inquiries through written communication, phone calls, and in-person interactions
Developing proficiency in operating standard office equipment, such as telephone switchboards, photocopiers, scanners, and cutting machines
Familiar with and gaining proficiency in entering and managing data within databases accurately and efficiently

Proficient in collecting, prioritizing, and managing competing projects, requests, and priorities with a high level of organization and adaptability
Skilled at building effective relationships across MCC BC’s teams, using influence and persuasion to achieve successful collaboration with functional experts and senior managers
Familiar with and developing proficiency in participating in cross-disciplinary projects and initiatives
Satisfactory criminal record clearance (required upon hire)

ADMINISTRATIVE & ORGANIZATIONAL SUPPORT

Provide general office assistance, as requested and required, to all of MCC BC’s teams, including
Advancement, Programs, Reception, Executive Support, Social Enterprise, Finance, Human Resources,
Information Technology, and Facilities
Other Administrative and Organizational Support duties assigned by the Executive Coordinator or MCC
BC senior leadership

DATABASE ENTRY & ASSISTANCE

Accurately and efficiently enter data into databases to support a variety of departments
Where directed, update and correct data in databases
Produce reports from data sources to support organizational decision makers

RECEPTION & INQUIRIES

Welcome visitors to the MCC BC office, answer and direct incoming phone calls, and respond to mail
and email inquiries, including providing scheduled and spontaneous relief to other reception team
Respond to first-level donor inquiries by phone, email or in-person, collaborating with members of the
Using established processes, contact donors, customers or other stakeholders by phone or email to
Help prepare office spaces and tools for team member use
Assist team members in planning, preparing, and executing internal and external events
Demonstrate MCC BC’s commitment to Christian faith, mission, and values as defined in the qualifications
Adhere to MCC BC’s Code of Conduct, policies, practices, and procedures, including Workplace Health and Safety
Work collaboratively to create and maintain an organizational culture that prevents and responds to situations of abuse of power (sexual harassment, child abuse, racism, exploitation, and fraud, among other situations)
Extended Medical/Dental/Vision, Life Insurance, Dependent Life Insurance, AD&D, travel insurance/global medical assistance, LTD, and a 5% RRSP matching. Generous vacation and sick day allowance, and Employee Assistance Program supports staff wellness.
Additional Information This position is regular full-time, working 37.5 hours per week.

Operating hours are 8:30 AM to 4:30 PM, Monday to Friday. Supporting special organizational initiatives may require working extended, after or holiday hours, as necessary.

Work is performed in a busy office environment, responding to a multitude and variety of requests as they come in and with some project deadlines. May require up to 100% computer-monitor time. Job requires regular contact with the public, including people in crisis who may be distressed or hostile. Location Description This position is located primarily at MCC BC’s Abbotsford head office.