Information Management Manager

Get a behind-the-scenes look at this exciting opportunity by listening to Aileen Giesbrecht City Clerk and Returning Officer at the City of Edmonton in this exclusive podcast ( In the recording Aileen provides our listeners with an overview of the important work happening in the corporate records and privacy area. We also learn about what she is looking for in the ideal candidate for the Director Corporate Records Information Management Access & Privacy position. To view a transcript of the conversation click here: you have a strategic mind and enjoy building an organizations cultural awareness around access to information protection of personal privacy and lifecycle management of information Have you had experience briefing senior leadership on issues related to corporate records information management privacy of personal information and access to information

As a member of the Office of the City Clerk Leadership Team and reporting to the City Clerk the Director Corporate Records Information Management Access & Privacy leads the Corporate Access and Privacy (CAP) Program under the Access to Information Act (ATIA) and the Protection of Privacy Act (POPA). The Director supports a well-managed City by providing strategic direction for the CAP program privacy and access recommendations for administration and technical opinions to the City Clerk City Council the City Manager and Executive Leadership Team.

The Directors decision-making authority is granted through the Citys ATIA and POPA Delegation Order and registered with the provincial Office of the Information and Privacy Commissioner. The Directors portfolio serves all of the corporation City employees residents and the broader community by working to ensure access to information while protecting the privacy and personal information of Edmontonians and City employees.

The Director also strives to ensure City records in all formats and forms (e.g. data in databases physical records Google records) are appropriately retained maintained and destroyed in accordance with federal provincial and municipal legislation as well as operational technical environmental financial and historical requirements. Accountable for developing policies and standards related to corporate-wide records and information management approach the director is the leading expert in the field of records and information management for the City of Edmonton. Their role requires specialized knowledge of the Citys information ecosystem including awareness of all types of information created or received and a technical understanding of the architecture and functionality of data systems in which the information resides.

Collaborate closely with the City Clerk to navigate issues identify priorities and provide timely advice to City Administration

Present to the community and related professional organizations on the Citys access and privacy as it relates to corporate records and programs.

Build trust and establish strong relationships with teams departments and branches across the organization civic agencies boards and commissions and other external partners such as other orders of government and community organizations

Lead employee development and coaching performance evaluation and feedback health and wellness safety conflict resolution staff recruitment and succession planning

Identify continuous improvement opportunities and develop strategies to support team development

Anticipate business opportunities influence policy planning and initiatives and foster a culture of accountability through performance measurement

Integrate multi-disciplinary teams to work collaboratively with partners supporting corporate priorities

Knowledge training and/or education in Library Sciences Archival Studies Information Management Law Public Administration or related disciplines

Applicable experience developing corporate policy

Experience presenting on complex access and privacy and information management topics

Assets:

A Masters Degree in a related field

Certification in records and information management

Knowledge training and/or education in strategic management policy development public administration and/or municipal government with Roberts Rules or similar parliamentary rules

Supplementary education and experience in local government municipal law or administrative law

Apply proven strategic planning skills with a future focus and proactive approach

Understand complex municipal subject matter and build influential relationships with City Council external agencies orders of government community organizations and internal departments and branches

Communicate with strong political acumen strategic planning issue resolution and decision-making skills

Service excellence embracing diversity and promoting inclusiveness

Alignment to our Cultural Commitments and Leadership Competencies ( a culture of equity diversity reconciliation and inclusion

1 permanent full-time position

• Hours of Work: 36.9 hours per week Monday - Friday.
• Primary work location will be at the 3rd Floor City Hall (1 Sir Winston Churchill Square NW) with occasional work at the Corporate Records Centre (Street) and Century Place (A Avenue)
• This position will require work outside of regular hours mentioned above as well as availability on evenings and weekends