Full-Time or Part-Time Administrative Assistant Needed
$21.92 - $26.14 per hourUNB Geodesy & Geomatics Engineering
Discover The Opportunity
Saint John, NB
Administrative
Experienced
Full-time
$21.92 - $26.14 / hour
Competition Number: #184-25.26
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Life Insurance
Disability Insurance
Employee Assistance Program
Closing Date: June 29th, 2026 at 4:00 PM
DEPARTMENT OF COMPUTER SCIENCE
The Computer Science Department primarily offers a four-year degree program in Computer Science with specializations in software engineering, networking, and data analytics. We also provide graduate programs across both campuses, a Minor in Computer Science under UNB CS Graduate Academic Unit, a Certificate in Computing, and a Certificate in Data Analytics.
What We Offer
Part-time | Continuing | Saint John | On-Campus
Standard Work Hours: Mon - Fri | 8:15 am - 4:30 pm | 18 hours per week
Salary Range: $21.92 - $26.14 per hour
YOUR FOCUS
Reporting to Chair of Computer Science, the Administrative Assistant is responsible for providing prompt and efficient administrative functions to the department.
Prepare paperwork as required for faculty and staff including purchase requisitions, departmental transfers, timesheets, staffing forms, travel claims, etc.
Respond to inquiries from students, university personnel, faculty members, and the general public.
Provide Level I IT Support for office equipment and photocopy issues and monitor and facilitate updates to the departmental websites.
Retrieve and deliver departmental mail and packages.
Monitor units' operating budgets and departmental accounts.
Develop and maintain paper and electronic filing systems specific to departmental needs.
Provide data to the Chairs to assist with reports, projects and requests.
Maintain supplies and resources for office and teaching needs.
Attend training sessions on current systems and processes and advise department members on current policies, processes and systems.
Maintain familiarity with UNB Collective Agreements.
Help organize special events such as competitions, seminars, conferences, workshops, and outreach.
Coordinate curriculum material, student opinion surveys and textbook orders.
Liaise with the Registrar's office, Financial Services and other university units regarding policy and procedural matters, timetables, room assignments.
Monitor departmental email accounts. Filter and ensure appropriate redirection, when required.
Schedule meetings, prepare agendas and minutes.
Coordinate faculty interviews, manage applications, schedule interviews, book travel and other tasks related to the hiring process.
Prepare Contract Academic Instructor job postings and the creation of stipend contracts.
Assist Chair with timely submission of timetables, student prizes, grants and scholarship nominations.
Assist Chair with orientation of new faculty, term and/or sessional instructors.
Maintain an accurate list of current undergraduate students and distribute communications as necessary.
Track Honourary Research Associate and Adjunct appointments.
Facilitate the hiring of student employees including advertising positions, managing applications and completing employment paperwork.
Assist Chairperson with Quality Assurance Review (5-year rotational basis) and CIPS Accreditation.
Other administrative duties as required.
What You Bring
One year diploma in office administration or business.
Minimum 3 years of secretarial and administrative experience preferably in a University environment.
Additional Strengths
University degree is an asset.
Expertise in the use of Microsoft Office
Familiarity with Colleague System is an asset.
Demonstrates maturity and good judgement.
Ability to deal tactfully with faculty, staff and students
Ability to maintain confidentiality.
Strong organization and administrative skills
Ability to handle parallel priorities and projects.
$21.92 per hour
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