Care Team Assistants

Job Description
The Administrative Assistant is responsible for providing senior-level administrative and organizational support to the Program Director for the Continuing Care Program & Stroke the Program Director for Community Integration the Program Director for the Medicine Program. The Administrative Assistant will provide complex and confidential administrative support in a dynamic environment and will function with a high degree of attention to detail quality accuracy and prioritization of work in a team setting. Administrative Assistant will also coordinate and prepare agendas with supporting documents records while transcribing minutes for a variety of meetings draft documents and correspondence including contracts letters responses memorandums announcements and presentations manage calendars organize travel and conference arrangements and co-ordinates a variety of engagements with both external and internal clients and provides administrative support to the Program Director and team for projects and initiatives as required.

What must you have
~ Successful completion of a Diploma or Degree in Office Administration or related field or equivalent combination of education and experience

What else do you bring
Superior Microsoft Office and Office 365 skills including Microsoft SharePoint PowerPoint Word Access Excel OneNote and M/S Project.
Ability to multi-task prioritize and manage own workflow to ensure quality and efficiency.
Proficient minute-taker with an ability to prepare high quality concise meeting minutes
Excellent organization accuracy and time management skills with an ability to effectively manage a complexity of tasks simultaneously
Strong problem-solving skills and sound judgment.
Polished professional interpersonal skills with an ability to work effectively in a team environment and with a variety of internal and external stakeholders.
Proven attendance record
Demonstrates understanding and complies with patient and staff safety policies and procedures that foster a safe and inclusive environment for all
Ability to perform the essential duties of the job
Effectively uses empathy in interactions with others and demonstrates behaviours consistent with Mackenzie Healths commitment to caring
Models behaviour that is aligned with the values of Mackenzie Health excellence leadership and empathy
Commitment to providing an exceptional experience for staff and clients within a challenging and exciting health care environment

Preferably your profile also includes:
Demonstrated office administration experience in an Administrative Assistant or equivalent role minimum of one year experience
Experience in a health care environment

*You may be required to work at any site of Mackenzie Health.
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Mackenzie Health is an inclusive and equal opportunity employer committed to providing accommodations for applicants upon request at any stage of the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code.

We thank all applicants for their interest; however only those under consideration for an interview will be contacted.
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