ASSISTANT RESPONSABLE PLANNING (H/F)

Council Executive Assistant Location Edmonton, AB : Job Number : 50259 Consider this unique opportunity to work closely with City of Edmonton Ward Dene.
As the Executive Assistant, you will be part of a team working together to further the objectives of the office in an ever-changing and fast-paced work environment.
You will be responsible to ensure that the variety of demands that arise in the Councillor's office are handled appropriately. Using your broad knowledge of how the City functions (policies, procedures, systems) you will:
Engage in policy development and research including preparing briefings, recommendations, and reports to the Councillor
Prepare correspondence, briefings, speeches, newsletters, website blogs, social media posts, presentations, and other ward communications
Manage social media accounts and websites
Carry out strategic planning including preparing communication, public engagement, and social media strategies and plans
Work with the Councillor and other office staff on communication processes. Respond to constituent and stakeholder telephone and email inquiries and concerns. Be the point of contact for internal departments and external groups and stakeholders, ensuring clear communication and information sharing with the Councillor and other office staff
Organize and coordinate the logistics for ward events and activities including preparing all materials and on-site requirements
Coordinate the Councillor's schedule including arranging meetings, appointments, and community/ward events
Manage and maintain the office budget in communication with the Councillor and working with the Councillor on authorization for expenses
Be responsible for contract administration and procurement
Create and maintain documentation, procedures, trackers, databases, and other office information management systems
Coordinate information flow and records management for the ward office
Completed university degree is required and a minimum of 3 years experience in a policy, outreach, and/or communications professional role preferred
Strong experience in strategic communication, branding, event planning and organizing, media relations, social media and other communication tools preferred
Assets :
Experience working with elected officials or senior executives in government
Strong organizational skills including a thorough knowledge of the principles and techniques of effective office management and the role of an Executive Assistant
Above average ability to effectively use Microsoft Office, Google Docs/Apps, social media, and other applications Proactive problem solver with a customer-oriented mindset
Detailed understanding of Edmonton's municipal governance and related issues
Demonstrate service excellence, embracing diversity and promoting inclusiveness
Alignment to our Cultural Commitments and Leadership Competencies ( Embracing a culture of equity, diversity, reconciliation and inclusion
Flexibility to occasionally attend evening and weekend community events

Up to 1 term full-time position that may continue until October 27, 2025
Management and Out-of-Scope positions at the City of Edmonton are being reviewed for possible inclusion in the Civic Service Union 52 bargaining unit. Hours of Work: 40 hours per week Must be available to support occasional weekend and evening community events and activities.
Classification Title : Council Executive Assistant Posting Date : Jul 19, 2024 Closing Date : Aug 9, 2024 11:59:00 PM (MDT) Number of Openings (up to) : 1 - Temporary Full-time Union : Out of Scope Department : Office of the Councillors Work Location(s) : City Hall, Main Floor, 1 Sir Winston Churchill Square Edmonton T5J 2R7