School Secretary/Office Assistant

School Office Administrator Location Ottawa, ON K1V 6J1 : Overview We are seeking a detail-oriented, organized, and friendly Office Administrator to manage the front office and assist with a wide range of administrative duties. The ideal candidate has excellent interpersonal skills, is fully bilingual (English and French), and can multitask in a fast-paced school setting. In supporting the Head of School and other staff, the Office Administrator will uphold the school's professional image and values while providing exceptional service to our community. Front Office & Communication
Manage all incoming communications (phone, email, in-person) and direct inquiries appropriately
Edit, translate and distribute weekly newsletters, parent notices, and general school communications (in English and French)
Serve as the primary first-aid responder and administer medication with parental consent
Keep up-to-date student health records and coordinate medical/emergency information for field trips
Student Records & Database Management
Maintain student information systems (SIS) including enrolment, schedules, class lists, and Ministry-required data
Oversee Ontario Student Records (OSRs) and ensure compliance with Ministry of Education guidelines
Administrative & Operational Support
Assist school leadership with correspondence, meeting logistics, accounting tasks (e.g. timesheets, payments, receipts), and emergency notification systems
Support the planning of school events (assemblies, graduation, parent nights), and coordinate logistics such as transportation, catering, and communications
Manage lunch programs, special event orders (e.g. milk and pizza days), and inventory of office/classroom supplies
End-of-Year and Summer Preparation
Complete school-year closeout tasks such as filing report cards, rolling over SIS data, and preparing new student/family materials
Update calendars, software access, staff directories, and emergency kits for the upcoming academic year
Bilingual in English and French (written and spoken)
Proficiency in databases, Google Workspace, and general office software
Previous experience in a school setting or administrative role is an asset
In the cover letter, please highlight any experience in school settings or with the specific skills mentioned above (bilingual communication, office administration, school databases, etc.). Westboro Academy is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Job Types: Full-time, Permanent
Dental care
Disability insurance
Employee assistance program
Life insurance
8 hour shift

• Day shift
• Monday to Friday

Ability to commute/relocate:
~ Ottawa, ON K1V 6J1: reliably commute or plan to relocate before starting work (required)

Language:
~ English and French fluently? (