Team Assistant , Full-time, Permanent position

Job Responsibility:
Position Overview:
We're looking for a proactive and highly organized Team Operations Assistant to support our team across HR and project coordination functions. This hybrid role is ideal for someone who's equally comfortable handling people operations in the office and rolling up their sleeves to support logistics and scheduling.
Key Responsibilities: HR Support (People Operations):
Coordinate onboarding and offboarding processes for field and shop employees
Maintain accurate employee records and certifications (safety tickets, licenses, etc.)
Track training, safety compliance, and assist with documentation for audits
Support timekeeping and payroll prep by gathering and verifying hours
Help organize employee communications, wellness initiatives, and team events
Respond to general HR inquiries and assist with policy implementation
Project Coordination (Millwright & Heavy-Duty Repair):
Assist project managers with scheduling crews and equipment
Track project milestones, materials, and progress reports
Help maintain job folders, work orders, and client documentation
Coordinate logistics for tools, parts, and vendor deliveries
Communicate with internal teams and field staff to ensure smooth workflow
Qualifications:

• 2+ years of experience in HR support, office administration, or project coordination
• Familiarity with trades or industrial environments (millwright, mechanical repair, etc.) is a strong asset
• Strong organizational skills with attention to detail
• Excellent communication and interpersonal abilities
• Comfortable working with both digital systems and hands-on paperwork
• Proficiency in Microsoft Office

Job Types: Full-time, Permanent
Pay: $20.00-$31.72 per hour
Expected hours: 40 per week
Benefits:
Casual dress
Dental care
Extended health care
On-site parking
Paid time off
Vision care
Schedule:
~ Monday to Friday

Language:
~ English (required)

Work Location: In person