Contracts Assistant

Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express as well as the PRESTO fare payment system. We are also building new and improved rapid transit including GO Expansion Light Rail Transit routes and major expansions to Torontos subway system to get people where they need to go better faster and easier. Metrolinx is an agency of the Government of Ontario.

At Metrolinx equity diversity and inclusion are essential to living our values of serving with passion thinking forward and playing as a team.

Our Capital Projects Group workforce is made up of driven and dedicated professionals who care deeply about working together to deliver infrastructure and make a positive impact in our communities. Join us as we build a knowledgeable and collaborative team that courageously changes how transit projects will be delivered.

Our Professional Services Contracts department is seeking multiple Senior Contracts Administrators to provide contract planning management and administration services for large scale high profile and complex capital projects undertaken by the Capital Projects Group. Manager (as applicable) the Senior Contracts Administrator will be responsible for administration of complex contracts related to capital projects including construction design engineering/architectural and other professional services as well as P3 Project Agreements in accordance with Metrolinxs policies and departmental processes and procedures.

Reviews interprets and analyses contract requirements tenders and contract documents to ensure that the overall contracting strategy and individual clauses/terms are applied appropriately and consistently to reduce risk and protect the interests of Metrolinx. Ensures required provisions are included in all contract documentation and recommends changes/revisions where omissions/inconsistencies occur.

Interprets contract documents and reviews vendors submissions such as task/work plans change requests amendments invoices notices and other contractual correspondence to ensure compliance with contracts terms and conditions; works with the project delivery teams and vendors to resolve contractual inconsistencies irregularities and other related issues

Identifies and advises on the resolution of a range of critical contract issues including contractor performance and monitors contractor adherence to the terms of contractual agreements; enforces contractual obligations and conditions by engaging internal legal representation and providing assistance in negotiations and resolution of matters or enforcement of penalty clauses Liquidated Damages etc. Responsible for accurate administration of various contract records such as work releases changes variations certificates of payment amendments correspondence notices the Contract Management System (such as Oracle Unifier). Monitors status of assigned contracts prepares and provides reports to management and project teams as required

Oversees payment process verifies vendors invoices for compliance with contract payment terms release of statutory holdbacks and final payments assesses back charges and other payment related matters

Contributes expertise and advice to the design planning development and implementation of contract management systems (such as Oracle Unifier) standards and operational procedures including recommendations to improve/adjust contract management processes and procedures

Liaises and works collaboratively with other Metrolinxs departments such as Procurement Services Capital Finance Legal Counsels Commercial Support as well as with various internal and external stakeholders municipalities provincial agencies (e.g. Participates in contract data analytics contract KPI development and reporting contract audits and other ad-hoc assignments relating to extrapolation and interpretation of contract records

Completion of a degree in Civil Engineering Construction/Contract/Commercial Law or a related discipline or a combination of education training and experience deemed equivalent.

Demonstrated years of experience in the contract management and administration of large multi-billion-dollar contractual agreements preferably involving large-scale transit infrastructure projects that includes direct exposure to or specialized working knowledge of:

Administration of construction contracts and/or engineering/architectural design contract and other technical and professional services contracts

P3 Project Agreements variation procedures multi-stakeholder contractual arrangements

Strong knowledge of construction project cycle standards and processes to provide contract administration/management expertise/advice to support delivery of capital infrastructure projects.

JD is an asset

Knowledge of construction/commercial contract administration and claims management techniques and practices in a large scale high profile and complex multi project construction/commercial and infrastructure environment.

Demonstrated experience in interpretation and application of contract law Ontario legislation (e.g. and legal statutes and proceedings; solid knowledge of Canadian Construction Documents Committee documents as well as P3 Project Agreements; strong ability to work with bespoke contract documents specifications and drawings third party agreements etc.

Strong ability to communicate effectively and tactfully with various personnel within and outside of the organization including management professional staff project team construction site staff other personnel to discuss clarify and resolve technical/contractual matters financial legal and other concerns

Experience using contract management systems such as Primavera Contract Manager and Oracle Unifier

We invite all interested individuals to apply and encourage applications from members of equity-deserving communities including those who identify as Indigenous Black racialized women people with disabilities and people with diverse gender identities expressions and sexual orientations.

We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act so if you require accommodation during the hiring process please let our Recruitment team know by contacting us at: or email @

Please be advised that a Criminal Record Check may be required of the successful candidate.

For Internal applicants with the recent implementation of the Internal Mobility Policy the internal recruitment process has changed for non-union roles. Candidates must be in their current role for 12 months prior to applying for another role and each applicant must be in good standing (not participating in a Performance Improvement Plan). Senior IC