Full-Time, Permanent Administrative Assistant

The Administrative Assistant is responsible for front-line reception office operations donor services and data support event logistics and direct administrative support to the Executive Director. The ideal candidate is highly organized detail-oriented professional and comfortable managing multiple priorities while contributing to the Foundations impact in the community. Please note this position is located in Belleville and the candidate is expected to be in the office at the Belleville General Hospital.

35 years of progressive administrative or office coordination experience preferably in a complex regulated or mission-driven organization

Experience supporting senior leadership and/or management teams including meeting coordination documentation and records management

Proficiency with Microsoft Word Outlook and Excel as well as database or CRM systems like Raisers Edge

Administrative & Executive Support

Provide high-level administrative support to the Executive Director and Foundation staff

Coordinate schedules meetings travel arrangements and related logistics

Support internal planning tracking and follow-up for administrative and operational

Donor Services Data & Stewardship Support

Serve as the first point of contact for donors partners and visitors

Support basic data analysis and reporting

Prepare bi-weekly payroll records and support internal reporting ensuring data accuracy

Office Operations & Reception

Oversee front-office operations including reception coverage and phone and email

Manage incoming and outgoing mail courier services and office supply inventory

Ensure the Foundation office operates efficiently and professionally

Coordinate event materials communications and documentation

Healthcare of Ontario Pension Plan (HOOPP)

Be part of a small collaborative team making a meaningful difference in the local

community

As the fundraising partner for the Belleville General Hospital site the Belleville General Hospital Foundation supports exceptional compassionate care by funding leading-edge equipment and expansion projects that benefit patients families and the broader community.

The Belleville General Hospital Foundation is currently seeking a permanent full-time Administrative Assistant to join our operations team. This role is integral to the smooth functioning of the Foundation office and provides administrative data event and executive-level support in a dynamic mission-driven environment.

Physical Demands Analysis

Primarily office-based with minimal physical risk

Some travel evening and weekend work may be required

Our Recruitment process follows the Accessibility for Ontarians with Disabilities Act in order to provide a fair and equitable process for all candidates.