Administrative Assistant, Technical Services

EXISTING CNC CUPE Employees:
For all Administrative postings please disregard the following statement. Employment Status Full Time Employment Type Leave Replacement Job Summary
This position is responsible for the on-going administrative operations of the TekX program and the Career Technical Centre (CTC) providing confidential senior administrative services to meet the needs of, and collaborate with, the School of Technologies, Applied Arts & Trades, the College, various school districts and SkilledTradesBC.
Act as a primary contact person for the TekX program and the Career Technical Centre at CNC, including for students, parents, school districts, Career Prep coordinators, counsellors, CNC instructors, CNC staff and CNC Regional Campuses.
Provide administrative support to the TekX program and the CTC School District 57 coordinator and TekX/CTC instructors by contacting students and parents, preparing materials, and coordinating mailings.
weekly, monthly and bi-annually to College stakeholders, School District 57, SkilledTradesBC, and the BC Ministry of Education
Assess, develop, implement and maintain appropriate administration systems to meet the needs of the TekX program and CTC, liaising with staff at both the College and school districts to define and establish workable procedures, including counselling, admissions, enrolment services and computer services.
Correspond and liaise with schools regarding programs and student status, including the use of school forms, tracking students through the school system, onboarding system etc.
Maintain up-to-date knowledge of College, School District and SkilledTradesBC software systems and policies and procedures.
Understand the policies and procedures of the College and the school districts, including practices around admissions and registration, dual credits, transfer of marks, grades and advancement
Develop and maintain accurate databases and records, to meet the needs of both the College and the school districts.
Reconcile receipts on the Corporate Credit Cards for administrators, as required
Organize new student orientations and annual graduations; Provide reception duties including front desk and telephone information services; provide general office support for department, including but not limited to, scheduling and managing daily schedules.
In collaboration with Marketing & Communications, develop marketing and promotional materials and resources in all formats; maintaining websites and social media
Assit with Administrative duties in relation to PACs; Coordinate various trades and technologies events (may include Regional Skills Competition, trades days, CNC open house, program info night, department events, etc.)
You will be part of a team actively engaged in contributing to and accomplishing the vision, mission, and goals of the College and in supporting the aspirations and needs of our learners and communities.
Recognized two (2) year diploma in Office or Business Management or related field of study
~Proven ability to liaise effectively and efficiently between multiple institutions with differing systems, and support the development and maintenance of complementary administrative procedures between the two organizations
Demonstrated experience dealing with both youth and mature students
Demonstrate strong skills in developing, maintaining and working with efficient and effective office procedures and systems
Excellent skills in spreadsheet construction and application, database construction and application
Database application
Web maintenance
E-mail, Internet and Web based research
Survey building and interface with student services software
Proven ability to work with a demanding workload, changing priorities, and continuous interruptions and to coordinate activities with other units, both at the College and the School District
Proven ability to present information in a public setting
Ability to maintain confidentiality and work with discretion, in accordance with privacy laws and with diplomacy and judgement in public, on behalf of the College
Band G Grade NA Salary $64,310 per year Location Prince George CNC Campus Prince George Province BC Country Canada Department School of Technologies, Applied Arts & Trades
Position end date (if temporary or seasonal)05/22/2026