Payroll Audit Analyst

The Durham District School Board acknowledges that many Indigenous Nations have longstanding relationships, both historic and modern, with the territories upon which our school board and schools are located. Today, this area is home to many Indigenous peoples from across Turtle Island. Reporting to the Payroll Manager the Senior Payroll Analyst enables the Payroll department to meet the payroll deadlines for 9 bi-weekly payroll runs and a total of approximately 9,864 employees. Ensures that accurate computerized payroll records are kept for all Durham District School Board employees, and ensures operations are completed in compliance with all collective agreements, Board policies and appropriate legislation.
SUPERVISE PAYROLL DEPARTMENT PROCESSES: Audit pay data including calculations, implementation of changes as per terms of collective agreements and legislative changes. Verify calculations on manual cheques. Check register, process & confirm pay, process distribution for Accounting, produce required reports and create cheque requisitions for third parties. Authorize cheque requisitions from Payroll & Benefit Specialists.
Advise Payroll & Benefit Specialists. Advise and provide information to Payroll Manager, other Internal Departments, inquiries relating to Employees Payroll & Benefits, or Third Party inquiries (Small Claims Court, FRO, Revenue Canada, Service Canada, Teachers Pension, OMERS).
PROCESS PAYROLL FOR TWO NON-UNIONIZED WORKFORCES: Process payroll for the Management, Professional & Administrators, and Trustees groups.
MANAGE PAYROLL SCHEDULING: Prepare the yearly payroll calendars from Ministry of Education approved calendars for the software system and input to same system. Create, distribute, and manage monthly and yearly payroll schedules.
Verify, process, and remit Family Responsibility Office Notices, Garnishments, and CRA Requirement to Pay Notices. Manage the administration and reporting for Teacher's Pension Plan and OMERS Pension Plan. Track Work Permits. Provide support to Payroll & Benefit Specialists in ROE schedule, Exception Data and Yearly Vacation payment processing, etc.
CONDUCT PAYROLL SOFTWARE MAINTENANCE: Collaborate with HRS, TIS and Payroll to test changes, upgrades, and stability of the IPPS payroll software. Obtain, test, and verify data for software patches in the test environment. Investigate software issues and escalate to TIS when necessary.

Hands-on experience in a Payroll Supervisor position.
Knowledge of legislative, regulatory, unionized, statutory and non-statutory requirements.
Working knowledge of third party systems and software such as Service Canada, Teachers Pension Plan and OMERS.
Knowledge of general office software and the IPPS software system.

Completion of a post-secondary university degree in a related discipline or a combination of education, training and experience deemed to be equivalent.
National Payroll Institute PLP designation or demonstrated equivalent experience required
~5 years Payroll Administration and Management experience required

Additional Note: This is a 35 hour per week, permanent position.
Equity and Inclusion
The Durham District School Board recognizes Indigenous rights are distinct. In the exercise of those rights, Indigenous staff and students shall not be subjected to actions with the aim or effect of depriving these distinct rights.
We are committed to reflecting the diverse communities we serve and encourage applications from candidates who bring a variety of experiences and backgrounds. We adhere to fair, transparent hiring practices and are committed to equity and accessibility throughout the recruitment process. At the Durham District School Board (DDSB), we inspire the lives of over 80,000 students. Our diverse communities are places where your impact will be felt every day.
Whether you're directly inspiring young minds or providing essential support behind the scenes, your contributions will have a meaningful impact on students and the community.
We welcome you to bring your experiences, your passions, and your talents to our inclusive community. Ignite your potential at DDSB and help us make a difference, one student at a time.