ASSISTANT RESPONSABLE PLANNING (H/F)

Surrey Hospitals Foundation is the official health care foundation individuals and families residing in Surrey and the surrounding Fraser Valley communities.
Thanks to donors generosity we help fund every one of our regions major health facilities including Surrey Memorial Hospital and the Jim Pattison Outpatient Care and Surgery Centre. We also support and fund the Czorny Alzheimer Centre and many specialized community programs for newborns children adults and seniors. Our Surrey healthcare campus provides health care for every stage from birth to the end of life.
To learn more about us please visit Surrey Hospitals Foundation .
The Executive Assistant to the President & CEO (CEO) provides high-level administrative and strategic support ensuring the smooth operation of the executive office and board governance addition to directly supporting the CEO this role is responsible for coordinating the needs of the executive leadership team (ELT) and facilitates cross-departmental collaboration.
The Executive Assistant also plays a critical role in supporting the Board of Directors by organizing meetings managing governance documentation and maintaining clear and timely communications with all stakeholders.
Provides comprehensive administrative support to the CEO including managing calendars appointments and travel arrangements.
Anticipates the needs of the CEO by continuously monitoring ongoing projects and tasks identifying potential issues before they arise and staying one step ahead.
Prepares necessary materials or alerts ensuring the CEO is informed and ready to tackle challenges.
Screens and prioritizes emails phone calls and requests providing the CEO with a daily summary and flagging urgent matters.
Drafts proofreads and edits communications on behalf of the CEO.
Serves as an ambassador for the Foundation and the CEO in building and sustaining relationships with donors volunteers and executives of other organizations and the Hospitals.
Prepares compiles and distributes materials for ELT meetings including agendas presentations and reports.
Tracks key goals initiatives and deadlines to ensure consistent progress on strategic projects.
Serves as a communication liaison between the CEO and other members of the ELT promoting collaboration and information flow.
Assists in organizing leadership retreats strategy sessions and other team-building activities.
Coordinates and manages travel expense reporting and other administrative logistical needs for the CEO and ELT.
Assists in planning and executing internal and external events for the CEO and ELT.
Serves as the primary liaison between the CEO and the Board of Directors providing administrative and logistical support.
In conjunction with the CEO prepares materials for board meetings including agendas presentations and briefing documents
Coordinates logistical arrangements including securing venues booking video conferences ensures audio visual set up and organizing travel and catering services.
Oversees management of BoardEffect board management software ensuring accurate uploads of materials and accessible governance resources.
Organizes and provides administrative support for the Annual General Meeting (AGM) and other special board or committee sessions.
Coordinates Finance Committee meetings including scheduling preparing agendas and distributing materials (financial statements reports and supporting documentation) in advance.
Project Management:
Assists with the coordination and execution of special projects and strategic initiatives led by the CEO and ELT including governance-related efforts.
Monitors project timelines milestones and deliverables ensuring progress is tracked and reported regularly.
Supports cross-functional teams by maintaining project documentation compiling reports and facilitating communication among stakeholders.
Bachelors degree in business administration communications or a related field and/or equivalent work experience.

• 5 years of experience providing executive-level support preferably in a non-profit or healthcare setting.
• Strong knowledge of board governance practices with demonstrated familiarity in bylaws policies and board procedures.
• Experienced in supporting a Board of Directors including preparing board and committee materials taking accurate meeting minutes and maintaining governance records.
• Experience coordinating executive leadership needs including scheduling project tracking and facilitating cross-functional collaboration.
• Strong working knowledge of Microsoft Office Suite (Word Excel PowerPoint Outlook) and familiar with project management tools and board software such as BoardEffect. Adaptable and flexible with a proactive approach to changing priorities and deadlines.

Additional Assets:
Experience supporting a CEO or senior executive within a healthcare or non-profit organization.
Hands-on experience implementing and managing BoardEffector other board management software.
Working knowledge of Raisers Edge or similar CRM databases used for donor and stakeholder management.
This is a Full Time position based out of the Surrey Hospitals Foundation office located at Surrey Memorial Hospital.

Competitive salary to commensurate with your experience and skills;
Excellent benefits through the Fraser Health plan including extended health dental disability and life insurance;
Participation in the British Columbia Municipal Pension Plan;
Four weeks of vacation to start.
Surrey Hospitals Foundation actively encourages all qualified individuals to apply including those with historical and/or current barriers to equity. We are committed to upholding and fostering diversity equity and inclusion in our workplace and strive to reflect in our team the diversity of the region that we and our health care facilities serve. We value the contributions and experiences that each person brings and welcome those who can further contribute to the rich diversification of knowledge and skills at our Foundation.
If you are interested in this career opportunity please submit your application online by Friday November 7 2025.
Please ensure when applying for a position with Surrey Hospitals Foundation to be aware of recruitment scams and do not download any software/applications or provide any personal financial information to a third party. Senior IC