Event Planning Coordinator

Event Coordinator, TD - Front Conferencing, Toronto, ON
Employment Status: Full-Time
Starting Hourly Rate: $22.00 per hour
The hourly wage rate for this position is $22.00. Final compensation will be determined based on relevant skills, experience, qualifications, and internal equity. Canadian work experience is not a requirement for this role. Please note that artificial intelligence–based tools may be used at certain stages of the recruitment and applicant screening process.

You’ll find us in schools, colleges, hospitals, office buildings, senior living communities, tourist attractions, sports venues, remote camps and military installations and more. We’re in all major cities, at remote work sites and everywhere in between – doing business in Canada and 50+ other countries where you can learn and grow. No matter why they gather, we’re here to serve. We are a member of Compass Group Canada, the leading food and support Services Company. We provide diverse, innovative dining services to corporate headquarter locations, law firms, manufacturing facilities, distribution centres and call centres. Join our commitment to providing exceptional food service to the best of business and industry.
Now, if you were to come on board as an Event Coordinator , we’d ask you to do the following for us:
Book and confirm events in the Event Management System (EMS).
Collaborate with clients to understand their needs and vision, offering expertise during planning meetings.
Create, detail, and manage Banquet Event Orders (BEOs) for all assigned events.
Host client touch point meetings to confirm and finalize their event details
Send security access details for all event attendees.
Provide quotes for standard events and assist clients in realistic budgeting.
Place catering orders for office catering and internal events.
Create, detail and distribute event briefs for all learnings and assigned events.
Greet event organizers upon their arrival and ensure all requirements are in place.
Build and maintain strong relationships with event organizers, anticipating their needs and accommodating requests whenever possible.
Act as the primary point of contact for clients during event planning.
Maintain accurate records of event details, budgets, and invoices.
Continuously update and refine event processes to improve efficiency and client satisfaction.

Think you have what it takes to be our Event Coordinator ? You have 2+ years of experience in customer service or hospitality environments,
You have strong technological abilities including Excel and expertise in the MS Office Suite, and the ability to adapt to learn a wide range of databases/CRM systems and web/virtual event platforms.
Compass Group Canada is committed to nurturing a diverse workforce representative of the communities within which we operate. We encourage and are pleased to consider all qualified candidates, without regard to race, colour, citizenship, religion, sex, marital / family status, sexual orientation, gender identity, aboriginal status, age, disability or persons who may require an accommodation, to apply.