Part-Time Administrative Assistant / Reception

We are looking for a highly organized, welcoming, and proactive part-time Administrative Assistant at James Mowat Elementary , to keep our front office running

environment by managing front-desk operations, streamlining communications with

At EIPS, we are proud to be one of Alberta’s largest school

divisions, serving around 17,950 students across 43 vibrant schools. We equip our community for success by providing dynamic programming,

up-to-date resources, and meaningful professional development.

Located in the welcoming community of Fort

home to approximately 360 Kindergarten to Grade 6 students, supported by 17

dedicated teachers and 11 incredible support staff. give students the exact tools, strategies, and individualized support they need

Commencing August 24, 2026 following the 10 month school calendar

~Administrative and Office Support

Front-Line Service Provide exceptional service to students, staff, parents, and visitors. You will manage front-door security, handle phones/emails, and serve as the main point of contact for daily inquiries.

Problem Solving Independently handle questions and resolve routine complaints efficiently, looping in school administration only when necessary.

Clear Communication Draft letters, family notices, and school newsletters, and help parents navigate system portals.

School Spirit & Operations Support school administration on special projects, keep the school website and calendar updated, and monitor general supply levels.

Staff & Schedule Support Assist staff with booking substitutes, provide incoming TOCs with necessary resources, and help maintain safety protocols during drills.

Finance & Health Assist with cash handling, fee collection, and basic audit compliance. Attendance Tracking Keep student attendance data meticulous, alert parents promptly regarding unnotified absences, and loop in administration when concerns arise.

Record Management

Student Data Integrity Update student demographic info, manage new registrations, and handle student transfers/departures.

Report Cards & Compliance Upload data into the provincial student information system and process verification forms.

Minimum Requirement High School diploma or equivalent.

A certificate or diploma in office management, business administration, or a related field.

Experience: At least one (1) year of office administration experience. Experience working within a school division or managing student information records is a major asset!

Tech Savvy Proficient with Microsoft Office Suite, web-based applications, and emerging technologies. Familiarity with EIPS platforms (PowerSchool, Spend Dynamics, Atrieve, SharePoint, Permission Click) and provincial student information systems is highly valued.

Fully capable of working independently with minimal supervision, while acting as a supportive, collaborative member of a multi-disciplinary team.

Knowledge of records management principles including the Protection of Privacy Act (POPA) .

Familiarity with provincial student information systems and policies.

Please note that we only accept online applications.)

External Applicants Please apply through our online career portal.

Elk Island Public Schools appreciates and considers all applications;