Logistics Coordinator - Part - time

Logistics Coordinator

Temporary (1-year), Part Time

Posted Date: Tuesday, December 16, 2025

Reports To: Managing Director

That’s our mission at MAX, where we recognize and celebrate the professional, educational, and charitable contributions of Muslims in North America. Through events like the MAX Gala, we aim to inspire leadership and foster a dynamic community that energizes the economy and expands our cultural horizons.

In September 2015, a group of professionals came together with a vision ‘to elevate the brand of Muslims in Canada by recognizing & motivating high achievement.’ In an effort to recognize, celebrate, encourage and motivate such achievements, commitment to excellence and service- the concept of MAX was born. If you are passionate about your career, motivated to improve the lives of our community, committed to excellence, and helping others, consider joining MAX.

The Logistics Coordinator will play a pivotal role in planning and executing MAX Montreal’s events. This role involves managing logistics, coordinating with vendors and stakeholders, and ensuring a seamless experience for attendees from pre-event planning to post-event wrap-up. The Logistics Coordinator will work closely with the MAX Montreal team to fulfill MAX’s mission by delivering memorable events that showcase professional excellence and foster community engagement.

Event Planning and Coordination:

Lead the logistical planning and execution of MAX Montreal events from concept to completion.

Coordinate event logistics including venue selection, catering, audio/visual setup, and guest accommodations.

Collaborate with marketing and design teams to develop promotional materials and event content.

Support on-site event setup and teardown, ensuring all logistics run efficiently.

Ensure compliance with local regulations and organizational standards.

Support the collection, analysis, and reporting of people data to provide actionable insights and identify areas for improvement

You thrive in dynamic environments, enjoy working behind the scenes to make events run flawlessly, and are committed to delivering high-quality experiences. 2–3 years of experience in event planning, project coordination, or operations, preferably working in a corporate setting.

• Established relationships with vendors and service providers in Montreal’s professional landscape is considered an asset.
• Demonstrated experience using event tools such as Eventbrite, as well as proficiency in collaborative tools such as Microsoft Office Suite and Google Workspaces tools.
• A collaborative attitude and a passion for empowering women and advancing representation.
• Ability to remain calm and adaptable under pressure and maintain a customer-service mindset.
• Established relationships with vendors and service providers considered an asset.
• 3 years of experience working in a corporate setting.

Opportunity to network with accomplished Muslim professionals across sectors.

Access to m entorship and p rofessional development and learning opportunities.

Hands-on experience delivering high-profile events for a national organization serving professional Muslims.

If you do not see yourself fully reflected in every job requirement listed on this posting, we still encourage you to reach out and apply.