Office Operations Specialist

Become our Office Coordinator at Keller Executive Search and excel in a vibrant, team-oriented atmosphere. You'll manage office operations, coordinate logistics, and contribute to seamless recruitment processes. Perfect for those seeking an office coordinator job in a growing talent firm.

Oversee daily office operations, including supplies, vendor management, and facility maintenance.
Coordinate scheduling for team meetings, interviews, and office events.
Maintain organized records, databases, and filing systems for operational efficiency.
Assist with onboarding new hires, preparing materials, and coordinating training.
Support administrative tasks like expense tracking and report compilation.
Facilitate virtual and in-person collaborations with global teams and clients.
Experience as an Office Coordinator, Administrator, or similar support role.
Familiarity with office software like Microsoft Office and collaboration tools (e.g., Ability to manage confidential information responsibly.
Flexible in adapting to evolving office needs.
Competitive salary: 103,000–126,000 CAD annually (depending on experience).
Comprehensive health insurance (medical, dental, and vision).
Paid Time Off (PTO) including vacation, holidays, and personal days.
Experience in a fast-growing international organization.
Opportunity to expand into coordination for recruitment projects.
Hands-on skill-building in office management and team support.
Flat management structure with direct access to decision-makers.
Join a top-tier international executive search firm with worldwide reach. S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth.
Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities.
Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices.
Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development.

Equal Employment Opportunity and Non-Discrimination Policy
For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without discrimination based on race, national or ethnic origin, colour, religion, age, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics, disability, or conviction for an offence for which a pardon has been granted or in respect of which a record suspension has been ordered.
Commitment to Diversity and Inclusion
We believe that diversity strengthens our organization and enhances our ability to serve our clients effectively.
Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities up to the point of undue hardship. Actual salary may depend on skills, experience, and other factors in compliance with pay equity legislation.
Both Keller Executive Search and our clients comply with federal, provincial, and territorial laws governing employment standards and human rights. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Privacy and Pay Equity

For information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at . We comply with applicable federal and provincial privacy laws.
Both Keller Executive Search and our clients are committed to pay equity and conduct analyses in accordance with applicable federal and provincial pay equity laws.
Quebec: We adhere to French language requirements in accordance with the Charter of the French Language.
We comply with the Accessibility for Ontarians with Disabilities Act (AODA) and the Pay Transparency Act.
In accordance with federal and provincial/territorial human rights laws, both Keller Executive Search and our clients do not discriminate based on genetic characteristics.
Local Laws
Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate.

Note: This job posting may be for a position with Keller Executive Search or one of our clients. Employment laws and requirements may vary depending on the employer and location within Canada.