Court Administration Clerk

Back to search results Apply By: Thursday, April 16, 2026 11:59 pm EDT Judicial Assistant Job ID: 243104

Posting status: Ministry of the Attorney General

Court Services

Position(s) language: English

Job term: 1 Permanent

09OAD - Office Administration 09

Salary: $28.14 - $32.82 Per hour* *Indicates the salary listed as per the OPSEU Collective Agreement.

If you have a positive, pro-active work ethic and are known for your attention to detail and strength in organizing, then consider this excellent opportunity in court administration with the Ministry of the Attorney General to provide judicial secretarial services to the Ontario Court of Justice. Court Services Division is committed to a diverse, respectful and professional workplace that reflects OPS values.
transcribe, type and proofread correspondence, judgments and legal documents from audio and handwritten drafts
edit and compose correspondence in response to inquiries from legal profession, the general public, government and agencies
maintain and manage Justices' electronic calendars and schedules, and make travel arrangements
process invoices and travel claims and maintain expense accounts
provide administrative support to Justices on committees
process mail and access information on databases

Legal administrative knowledge
legal office and courts administrative policies, paper flow and procedures to answer telephone enquiries and relay information
legal documents and formats as well as legal terminology to transcribe from audio tapes or handwritten notes, ensuring spelling accuracy
prepare reports, draft minutes and compose correspondence in response to requests for information
use your attention to detail to edit and proofread documents for spelling and grammar errors
to use tact and discretion when responding to inquiries from individuals in the legal profession (e.g. Judiciary) as well as the public, both in person and over the phone
respond to issues and redirect calls by selecting appropriate referrals (e.g. lawyer, police, legal aid)
determine the appropriate administrative procedures and processes when typing legal documents, handling correspondence and maintaining filing systems
Computer skills:
You are proficient with word processing, email, spreadsheet, presentation software (e.g. Word, Outlook , Excel, PowerPoint).
You have proficiency with database applications to enter, track and update data (e.g. You have the ability to manipulate text to produce letters, memoranda, reports and legal documents, according to established procedures
How we support diversity, inclusion and accessibility
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. diversity, equity and inclusion initiatives
Anti-Racism Policy

You will enjoy a friendly and cooperative work environment, career growth opportunities, and on-the-job training.
The Ontario Public Service is one of Ontario's largest employers. flexible learning and developmental opportunities, including education and mentorship programs
many employee networks offering support for and education about underrepresented groups
a defined-benefit lifetime pension plan (guaranteed, ongoing inflation-protected income after retirement)
group health, dental, life and disability benefits
an Employee and Family Assistance Program, which provides confidential counselling services

1 English Permanent, 161 Elgin St, Ottawa, East Region, Criminal Record and Judicial Matters Check

Ontario Public Service Employees Union
Administrative and Support Services
A criminal or other federal offence record does not automatically disqualify you from the position. If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in. Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential.
You must apply online.

~ Using concrete examples, you must show how you demonstrated the requirements for this job. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.
Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.