Facilities Administrator - Temporary
TalentSphere
Facility Manager
Commercial Real Estate, Corporate Operations
Temporary/Contract (potential for permanent in future)
Our client, a global consulting firm specializing in real estate, architecture and engineering industries, are seeking a Facility Manager to provide a comprehensive workplace operations management service including providing high-quality customer service and technical support provisions to the users of the Toronto office. The successful candidate will report directly to the Regional Manager, supporting Corporate HQ office tower’s daily operations including vendor coordination for repairs, office inspections, procurement, client communications and main contact for facility management projects. We are seeking someone reliable and committed with a positive attitude, proven ability to handle multiple competing responsibilities, excellent communication skills and technical skills. Please note that this is a 100% in-office working model.
Supports Regional Manager with occupancy data analysis and preparation; Respond to customer queries in person, by email and phone to provide effective customer service.
Maintains Workplace Ops procedures in compliance with corporate processes/ policies.
Resolve day-to-day office operational issues and escalate appropriately where necessary.
Understand and use Facilities Management procedures and processes to carry out and record relevant tasks and activities.
Clickshare, Microsoft Surface Hub, etc.) Liaison to Property Management/Property Maintenance. Coordinate building/suite access badges for staff.
Use Facilities Management tools including helpdesk, document management, and booking systems to accurately record information and escalate any issues.
Order regionally for line manager-requested new hire computer peripherals. For local new hires, review authorization documents and complete/submit employer section of verifications.
Draft & prepare operational expense budget for the assigned location(s) for Regional Manager’s review
Daily inspection of assigned location(s)
Be onsite for and assist with office moves. To include but not limited to assisting with coordinating of vendors, relocation of files, assisting in decommissioning of existing space and organizing of new space.
Previous experience in facilities/property management and corporate administration is required.
Special considerations, specific technical experience, skills, etc. including Proficiency in Microsoft Office; Share Point, Oracle.
Potential travel to other offices in GTA is required for this position.
This position does not manage others.
Previous experience in facilities/property management and corporate administrative is required
Project a professional image in person, on the phone and in writing.
Strong Microsoft Office skills (Teams, Word, Excel, PowerPoint, SharePoint, Smartsheet, Visio)
Detail-oriented, dependable, proactive and ability to work with minimum supervision.
The successful candidate will receive compensation equivalent to an annual base salary of $60,000, paid weekly.
Facilities Coordinator
Assistant Facility Manager
Only candidates with legal authorization to work in Canada will be considered.
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